Office Coordinator

Care to Learn•Springfield, MO

15d•Onsite

About The Position

The Office Coordinator plays a central role in creating a welcoming, organized, and efficient office environment while providing administrative and logistical support across the organization. This position ensures smooth day-to-day operations, delivers a high-quality experience for donors and visitors, and strengthens internal coordination across teams.

Requirements

Strong organizational and time management skills with the ability to manage multiple priorities
Customer-service mindset with strong interpersonal and relationship-building skills
Attention to detail and commitment to accuracy
Clear and professional verbal and written communication
Proficiency in Google Workspace and Microsoft Office

Nice To Haves

Bachelor’s degree preferred or equivalent professional experience
Experience in an office or administrative role preferred
Experience in a nonprofit or customer-facing role is a plus

Responsibilities

Own daily office operations, including phones, supplies, deliveries, and overall workspace readiness
Maintain a clean, organized, and functional office environment, including shared spaces and grounds
Manage office supply inventory, ordering, and restocking
Coordinate with IT vendors to maintain and troubleshoot office equipment and systems
Serve as the first point of contact for visitors, donors, and partners
Create a welcoming, professional, and mission-aligned experience for all guests
Respond to routine inquiries and direct individuals to the appropriate staff
Maintain strong familiarity with organizational programs and resources to confidently answer common questions
Provide administrative support to Marketing, Chapter Services, and Operations teams
Assist with scheduling, calendar coordination, and meeting preparation
Maintain organized digital and physical filing systems
Exercise judgment in prioritizing requests and handling day-to-day administrative needs
Support planning and execution of events, including fundraisers and conferences
Coordinate logistics such as materials, setup, and vendor communication
Provide on-site event support, including setup and teardown as needed
Assist with post-event follow-up and documentation
Maintain organization and accuracy of inventory systems
Track, restock, and monitor supplies to support program needs
Coordinate donation sorting and distribution logistics
Support basic data entry and updates related to inventory and program tracking
Scan, file, and maintain organizational records
Provide data entry and general administrative support
Perform other duties as assigned to support organizational needs