Office Coordinator - Johnson Barrow

Ambient Enterprises • Boise, ID

9h • Onsite

About The Position

The Office Coordinator plays a vital role in supporting the day-to-day operations of the office and ensuring a seamless, professional experience for employees, clients, and visitors. This position goes beyond traditional administrative duties and serves as a central hub for coordination, organization, and operational support across the office.
The ideal candidate is proactive, detail-oriented, and takes ownership of keeping the office running smoothly. This individual will function as a true extension of office leadership—anticipating needs, managing logistics, and supporting the sales and operations teams so they can stay focused on serving customers and driving business results.

Requirements

• 2+ years of experience in office coordination, administrative support, operations support, or a similar role
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent communication and interpersonal skills
• Proactive mindset with the ability to anticipate needs and solve problems independently
• High attention to detail and a strong sense of ownership
• Proficiency with Microsoft Office (Outlook, Excel, Word, Teams) and basic office technology

Nice To Haves

• Experience coordinating events or managing office logistics is strongly preferred

Responsibilities

• Coordinate daily office operations to ensure a well-organized, efficient, and professional work environment
• Oversee building and resource management, including printers, office equipment, and supply inventory
• Manage ordering and stocking of office supplies, paper, and other essential materials
• Coordinate routine facility needs such as cleaning schedules, maintenance requests, and trash/recycling pick-ups
• Serve as a primary point of contact for vendors and building-related services
• Maintain organized office systems, files, and shared resources
• Plan and coordinate client and employee events, including logistics, scheduling, vendor coordination, and on-site support
• Manage event timelines, materials, and follow-through to ensure successful execution
• Assist with internal meetings, team gatherings, and company celebrations
• Support post-event communication and documentation as needed
• Support client engagement efforts by helping track interactions, follow-ups, and key activities
• Coordinate the preparation and sending of thank-you notes and other client communications in partnership with the sales team
• Assist with tracking sales team activities, meetings, and internal reporting needs
• Help ensure consistent and professional communication with clients and partners
• Provide general coordination support for leadership and team members, including scheduling and calendar management
• Assist with organizing internal communications, meetings, and office initiatives
• Help maintain accurate records and documentation related to office operations
• Identify opportunities to improve processes and increase efficiency across the office

Benefits

• Competitive compensation with bonus opportunities tied to individual and company performance
• Medical, dental, and vision insurance
• Health savings account (HSA) and flexible spending account (FSA) options
• Life and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off (vacation, sick leave, and holidays)
• Employee assistance program (EAP)
• Professional development and training opportunities
• Tuition reimbursement program
• Volunteer time and wellness initiatives

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed