Part Time Office Coordinator

ReachMobi•Philadelphia, PA

1d•Onsite

About The Position

ReachMobi is seeking a highly organized, service-oriented Part-Time Office Coordinator to support our Philadelphia office operations. This role is responsible for creating a welcoming, organized, and productive workplace experience for employees, candidates, and visitors. The Office Coordinator will serve as the onsite point person for day-to-day office needs, ensuring the workspace is well maintained, supplies are stocked, employees have what they need, and office operations run smoothly. This individual thrives in a fast-paced environment, takes initiative, and enjoys creating a positive workplace experience. To best support our Philadelphia team and office operations, this role is performed onsite in our Philadelphia office Tuesday through Thursday from 9:00 AM–5:00 PM.

Requirements

2+ years of experience in office coordination, hospitality, administrative support, workplace operations, or a related field.
Strong organizational skills and attention to detail.
Professional, friendly, and service-oriented communication style.
Ability to work independently and proactively identify needs.
Strong follow-through and ability to manage multiple priorities.
Comfortable working in a fast-paced technology environment.
Proficiency with Microsoft Office, Google Workspace, and ability to learn new systems quickly.

Responsibilities

Serve as the primary onsite contact for Philadelphia office operations.
Ensure workspaces, meeting rooms, and common areas are clean, organized, and ready for employees and visitors.
Maintain office supplies, inventory, snacks, beverages, and general workplace needs.
Coordinate office deliveries, mail, shipments, and vendor access.
Identify and address office needs proactively, escalating issues when necessary.
Partner with the Bonita Springs Office Manager and Sr. Human Resources Director to maintain consistent workplace standards across offices.
Create a welcoming, service-oriented office environment.
Greet employees, candidates, visitors, and vendors professionally.
Support employee lunches, team gatherings, and office events.
Assist with office celebrations, culture initiatives, and employee engagement activities.
Maintain a positive and organized workplace experience for the Philadelphia team.
Coordinate with building management and vendors for office-related needs.
Report and follow up on maintenance, repairs, and facility issues.
Help maintain office equipment, conference rooms, and shared spaces.
Ensure meeting spaces are prepared and functioning properly.
Support new hire office setup, including workspace preparation and welcome materials.
Assist with onboarding and offboarding logistics as needed.
Assist with special projects and other operational needs.