Office Coordinator - Administration Division

Gewalt Hamilton Associates, Inc.•Vernon Hills, IL

1d•$23 - $28•Onsite

About The Position

An exciting opportunity is available to join Gewalt Hamilton Associates (GHA), an employee-owned, multi-faceted civil engineering and land surveying company that has built a reputation of civil engineering with a personal approach. We are seeking an Office Coordinator to join our growing Administration team in Vernon Hills, Illinois. The Office Coordinator will report to the Executive Assistant and perform administrative tasks such as front office & workplace coordination, office operations & administrative support, and coordination and cross-functional support. This role is an nonexempt, hourly, position.

Requirements

High school diploma or GED required
A minimum of intermediate skills in Word, Excel, and PowerPoint required
Excellent interpersonal, communication, and conceptual-thinking skills.
Strong organizational and time management skills with ability to prioritize and multitask.
Excellent verbal and written communication skills, with attention to grammar and professionalism.
High level of accuracy and attention to detail.
Proficiency with Microsoft Office applications (Word, Excel, PowerPoint) required.
Ability to work independently while also collaborating across teams.
Customer-service mindset with a positive, helpful, and professional demeanor.
Willingness to pitch in and support office needs as they arise.

Nice To Haves

associate degree or coursework in office administration or business preferred
expert skills in Word, Excel, and PowerPoint preferred

Responsibilities

Serve as the primary point of contact for the office, including greeting visitors and directing them appropriately.
Manage incoming phone calls by answering, screening, and redirecting calls as needed; assist with voicemail routing when associates are unavailable.
Maintain a professional reception area that reflects the organization’s values and brand.
Provide general information to employees, visitors, and callers (e.g., directions, office contacts, procedures).
Coordinate incoming and outgoing mail, packages, and courier services (e.g., FedEx, UPS).
Order, receive, stock, and distribute office supplies; monitor inventory and place orders as needed.
Support office services such as copying, scanning, filing, and document coordination.
Assist with coordinating internal meetings and office events, including room setup and refreshments as needed.
Help coordinate office moves, workspace changes, and general facilities‑related needs.
Provide administrative support to the Administration team and assist other departments as needed.
Participate in special projects or departmental initiatives related to office operations and efficiency.
Identify opportunities for improving office processes, organization, and employee experience.