Office Coordinator- Deerfield

Lightways Hospice and Serious Illness Care•Deerfield, IL

18d•$21 - $24•Onsite

About The Position

The Office Coordinator serves as an initial point of contact for staff, visitors, vendors, volunteers, patients, families, and other members of the public. The position provides reception clerical and office organizational support; directs visitors. The Office Coordinator performs these duties with professionalism, confidentiality, accuracy, and a commitment to quality patient care.

Requirements

High school diploma or equivalent required.
Proficiency with Microsoft Office Suite, including Excel, and the ability to learn job-related systems.
Excellent verbal and written communication, customer service, and public relations skills.

Nice To Haves

At least three years of clerical or administrative support experience preferred.

Responsibilities

Serve as the primary point of contact by welcoming visitors, vendors, and volunteers; maintain accurate digital/physical sign-in logs and uphold basic safety protocols.
Coordinate incoming and outgoing shipments (UPS, FedEx, daily mail) by sorting, organizing, and routing deliveries to the appropriate departments.
Manage and stock office supplies, Durable Medical Equipment (DME), and the medical supply room, ensuring inventory levels, safety standards, and compliance guidelines are met.
Deliver general administrative assistance across departments and utilize organizational software (e.g., MatrixCare, ADP, Microsoft Teams, Relias, TigerConnect) in alignment with company policies.
Maintain a thorough understanding of Lightways Hospice services and activities to accurately assist callers/guests while ensuring a clean, safe, and compliant environment.