Office Coordinator, VIII

Yeshiva University • New York, NY

11d • $38 - $38 • Onsite

About The Position

The Office Coordinator will support the Office of the Registrar by overseeing the daily administrative activities of the office.

Requirements

• Bachelor’s degree
• 3-5 years of administrative experience are required
• Must possess strong knowledge of Microsoft Word, Excel, and PowerPoint
• Ability to quickly learn and become proficient in new software and technology is essential
• Must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a small office of diverse people and programs
• Must have the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient
• A high level of professionalism and confidentiality is crucial to this role
• Must demonstrate good judgment, initiative, and attention to detail
• Must be able to effectively track time and resources to prioritize work assignments among assigned staff
• Must possess strong customer service, communication, and organizational skills
• May be required to work independently and produce quality work from conception to completion on assigned projects

Nice To Haves

• Equivalent combination of education and experience will also be considered
• May use other Microsoft programs as assigned

Responsibilities

• Coordinate the daily operations of the Registrar’s office, including the coordination and execution of duties of support staff
• Prioritize, distribute, and review the work of the support staff, including: Processing all forms through our student information system (registration forms, changes of major, grade changes, leaves of absence and withdrawals, name changes)
• Answering phones, providing basic information with screening and routing of calls
• Assisting with all in person inquiries
• Responding to emails in the shared campus registrar inbox as well as personal inbox in a timely fashion
• Maintaining student records in our student information system and student transcripts
• Processing incoming transcripts and performing credit evaluations
• Scanning documents and student files to our document imaging system
• Processing transcript requests and checks for financial clearance
• Coordinating with other campus registrar offices to process degree and enrollment verifications through the National Student Clearinghouse
• Processing licensure forms, certifications, loan deferment letters, and other special student requests
• Posting grades onto student records
• Posting degrees awarded and issuing letters of rejection
• Setting up appointments for Assistant, Associate, and University Registrars, as required
• Assisting the Assistant, Associate, and University Registrars with data entry tasks as assigned
• Conducting research and preparing reports for the Registrar and Dean's Office
• Preparing correspondence, as needed, for the supervisor
• Provide guidance to other clerical staff members regarding job functions and questions the staff may have
• Train on office and University policies and procedures
• Ensure that the department/division receives the administrative support required to meet its commitments and responsibilities
• Maintain calendars, make travel arrangements, and update pending commitments and appointments
• Assist faculty/supervisor with administrative requirements
• Maintain office correspondence and reply to inquiries
• Confirm that the appropriate resources are available, which are needed by the faculty member
• Maintain complex databases
• Responsible for staff timekeeping
• Perform other related duties as assigned

Benefits

• tangible employee benefits
• opportunities for advancement
• a strong sense of purpose
• professional development
• a supportive and stimulating workplace
• a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level