Office Coordinator, Self-Governance & Grants

The Mohegan Tribe of Indians Of Connecticut•Montville, CT

3d•Onsite

About The Position

The Office Coordinator provides comprehensive administrative and operational support to the Self-Governance Department. This position is responsible for coordinating office activities, maintaining records, supporting meetings and communications, and assisting with the implementation of Tribal Self-Governance initiatives. The Office Coordinator serves as a key point of contact for Tribal departments, federal agencies, community members, and other stakeholders while ensuring the efficient and confidential operation of the department.

Requirements

Knowledge of office administration principles and practices
Experience maintaining confidential records, databases, spreadsheets, and electronic filing systems; knowledge of records management and document retention practices with the ability to handle sensitive information discreetly
Strong organizational, time management, and multitasking skills in a fast-paced environment
Excellent written and verbal communication skills including group presentations
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software
Ability to prepare reports, meeting agendas, and correspondence professionally
Demonstrated ability of strong problem-solving and decision-making skills
Ability to work independently and collaboratively
Ability to interpret and apply policies, procedures, and regulations
Ability to adapt to changing technologies and office systems
Experience coordinating meetings, events, and logistical arrangements
Demonstrated experience preparing reports, correspondence, presentations, and other business documents
Experience processing purchase orders, invoices, budget tracking, vendor coordination, or other financial and procurement-related activities
Experience in federal procurement processes, managing federal deadlines, and administering grants from pre-award through closeout, including financial tracking, reporting, and stakeholder coordination
Experience working with grant management software required

Nice To Haves

Understanding of Tribal sovereignty, self-governance and Native American governmental structures
Familiarity with AmpliFund/Euna Solutions

Responsibilities

Coordinate office activities, maintain records, support meetings and communications, and assist with the implementation of Tribal Self-Governance initiatives.
Serve as a key point of contact for Tribal departments, federal agencies, community members, and other stakeholders.
Ensure the efficient and confidential operation of the department.
Maintain confidential records, databases, spreadsheets, and electronic filing systems with a high degree of accuracy.
Handle sensitive information with the utmost confidentiality and discretion.
Prepare reports, meeting agendas, and correspondence professionally.
Coordinate meetings, events, and logistical arrangements.
Prepare reports, correspondence, presentations, and other business documents.
Process purchase orders, invoices, budget tracking, vendor coordination, or other financial and procurement-related activities.
Administer grants from pre-award through closeout, including financial tracking, reporting, and stakeholder coordination.