Office Coordinator/Manager (Human Resources Office)

Lindenwood University • St. Charles, IL

1d • Hybrid

About The Position

The office manager is responsible for the operational aspects of academic, fiscal, purchasing, employment and payroll administration for an organizational unit, such as a college, school, or department. The office manager supervises assigned support staff in the office in order to fulfill the administrative requirements throughout the area of responsibility.

Requirements

• Bachelor’s degree
• Minimum of three years of experience in an office or administrative capacity
• Experience working effectively with diverse populations and using critical thinking skills preferred
• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Excellent written and communication skills
• Highly organized with the ability to direct multiple projects simultaneously
• Ability to use good judgment, think critically and collaborate

Responsibilities

• Prepares, submits, summarizes and communicates budget information for the assigned area
• Prepares and approves budget transfers and non-payroll expenditure transfers; reconciles spending authority
• Prepares and maintains internal accounting records and other duties related to fiscal administration, including receiving purchase orders, maintaining p-card information and reconciling purchases
• Establishes and maintains systems for administration of academic records for the area, including electronic files, records, and databases
• Arranges and coordinates travel for department staff, faculty and incoming guests and speakers
• Prepares and approves online payroll certification, reviewing and reconciling pay distribution (applicable by position)
• Fulfills purchasing requirements for assigned areas
• Maintains data entry for university systems
• Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence
• Models, supports and holds others accountable to the university’s values – integrity, dedication, excellence, creativity and teamwork
• Provides support of instruction and student administration
• Composes and prepares written documents and correspondence for the office including memos, letters, presentation and spreadsheets
• Prepares brochures or web site content for communication within internal departments or external audiences
• Supports employment administration and human resources process, serving as a point of contact with the central HR department
• Administers appointment paperwork requirements for faculty, staff and student employees
• Fulfills administrative requirements for faculty and other functions within area of responsibility
• Job may require other duties as assigned.

Benefits

• Employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only)
• Tuition discounts for doctoral programs (employee only)
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1)
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included
• Professional development opportunities through the Lindenwood Learning Academy

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level