Office Coordinator II

Trinity River Authority of Texas•Livingston, TX

15h•Onsite

About The Position

This position is a supervisory position primarily responsible for duties pertaining to personnel/employee relations at a TRA operating project or regional office. Individual uses independent judgment and makes decisions based on set policies and procedures. Coordinates work assignments of others and ensures accurate and timely completion of paperwork, reports, etc. General office management skills needed. Responsible for coordination and documentation of personnel functions, including record keeping, applications, hires, transfers, promotions, and merit increases and payroll responsibilities. Notifies supervisors of impending performance reviews, ensures timely completion and accuracy of information. Responsible for notifying project personnel of benefit eligibility, including Employee Recognition, Tuition Reimbursement, group insurance, Workers' Compensation, etc., and forwards appropriate forms to the General Office. Responsible for special audits, reports and projects as required and may be responsible for research, compiling information and analyzing data and assists with the preparation of the annual budget. Distributes workload for secretarial and accounts payable staff, and ensures the accuracy and promptness of these services. Responsible for training the office staff. May coordinate scheduling of facility, conference rooms, tours, meetings, etc. for outside groups and ensures proper preparation for these events. May supervise accounts payable activities for multiple projects. May supervise a group of clerical employees to include hiring, training and performance evaluation. Performs duties required to ensure that all management personnel have current policies and procedures. May assist with security monitoring system. Responsible for maintaining employee training records, course materials for classes and coordinate enrollment to courses inside and outside the plant and on the Learning Management System.

Requirements

High school diploma or GED required.
Two years of experience in personnel, payroll or benefits administration.
Valid Texas driver’s license.
Knowledge of Microsoft Office applications such as Excel, Word, etc.
Must be able to read and interpret budget reports, policy and procedures manual and employee benefit information.
Must also draft internal and external correspondence within area of responsibility.
Must possess the ability to deal with confidential matters and work effectively with employees and the general public.
Some math required.
Individuals must be able to communicate effectively with others.

Nice To Haves

Bachelor degree in Business Administration preferred.
One year supervisory experience preferred.

Responsibilities

Responsible for coordination and documentation of personnel functions, including record keeping, applications, hires, transfers, promotions, and merit increases and payroll responsibilities.
Notifies supervisors of impending performance reviews, ensures timely completion and accuracy of information.
Responsible for notifying project personnel of benefit eligibility, including Employee Recognition, Tuition Reimbursement, group insurance, Workers' Compensation, etc., and forwards appropriate forms to the General Office.
Responsible for special audits, reports and projects as required and may be responsible for research, compiling information and analyzing data and assists with the preparation of the annual budget.
Distributes workload for secretarial and accounts payable staff, and ensures the accuracy and promptness of these services.
Responsible for training the office staff.
May coordinate scheduling of facility, conference rooms, tours, meetings, etc. for outside groups and ensures proper preparation for these events.
May supervise accounts payable activities for multiple projects.
May supervise a group of clerical employees to include hiring, training and performance evaluation.
Performs duties required to ensure that all management personnel have current policies and procedures.
May assist with security monitoring system.
Responsible for maintaining employee training records, course materials for classes and coordinate enrollment to courses inside and outside the plant and on the Learning Management System.
Regularly has full personnel management responsibilities including approving time, selection, discipline, grievances and formal performance evaluations for a position’s direct and indirect reports.
Assist management in preparation of project’s annual budget.
Processes procurement of project equipment and supplies as approved by project manager.
Makes purchases of office materials and supplies as needed for project meetings and events with prior supervisor’s approval.
May be responsible for maintaining fixed capital asset listing for new, replacement and disposition of assets.