Office Coordinator I - 618

Telecare Corporation • Garden Grove, CA

6h • Onsite

About The Position

Telecare's mission is to deliver excellent and effective behavioral health services that engage individuals in recovering their health, hopes, and dreams. Telecare continues to advance cultural diversity, humility, equity, and inclusion at all levels of our organization by hiring mental health peers, BIPOC, LGBTQIA+, veterans, and all belief systems. Telecare Stephanie House in Garden Grove, CA - Enhanced Behavioral Supports Homes (EBSHs) are adult residential facilities. EBSHs provide 24-hour non-medical care in a homelike setting to individuals with developmental disabilities with challenging behaviors who require additional supports, staffing, and supervision. The homes have unique characteristics and offer person-centered planning, positive behavior supports, trauma-informed care, and other services and supports which are beyond what is typically available in other community-based homes.

Requirements

• High School or GED
• One (1) year of administration experience
• Knowledgeable and proficient in MS Office programs
• Experienced entering data into computer systems
• Must be at least 18 years of age
• All opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. Position requires driving, valid driver’s license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual or local requirements may apply
• Valid and current driver’s license, and personal vehicle insurance with your name listed as a driver. Willingness to use your personal vehicle to drive clients to appointments and groups, etc. (weekly mileage reimbursement at the IRS rate)

Nice To Haves

• Two (2) years of administration experience
• Experience in Healthcare field

Responsibilities

• Demonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholders
• Facilitates Rep Payee services
• Facilitates Trust Banking services
• Prepares and validates payroll
• Enters AP batches weekly into accounting software
• Monitors client eligibility at admission/enrollment and throughout stay
• Prepares and reviews credit card entries
• Provides and maintains revenue information; provides billing information to A/R department and County agencies
• Records and deposits cash receipts
• Determines monthly journal entries required and confirms correct information is on reports
• Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures
• Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)
• Orders medical records forms and supplies
• Safeguards confidential information per policies and requirements
• Maintains personnel files per standard and checklist
• Distributes HR information to program personnel as directed by Corporate HR
• Assists in promoting open positions
• Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process
• Tracks new hire paperwork and documentation including credentialing
• Enters information into TOP/Relias
• Runs and tracks MVR reports
• Processes Shoes for crew’s orders
• Maintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings
• Close out terminated files
• Acts as point of contact between program and IT for maintenance of phones, computers, hardware and software
• Provides limited computer systems support to staff
• Assist with staff scheduling
• Order supplies (food, office, maintenance)
• Assist with events
• Prepares correspondence, agendas, meeting minutes/notes
• Assists leadership with special projects
• May serve as a relief or back up for the receptionist or other Administrative positions
• Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.
• Helps coordinate and address maintenance requests
• Helps facilitate staff scheduling

Benefits

• Paid Time Off: For Full Time Employee it is 16.7 days in your first year
• Nine Paid Holidays & Shift differentials for hourly staff (6% for PM Shift, 10% for Overnight Shift). Weekend Shift differentials for hourly staff (5% for Weekend AM Shift, 11% for Weekend PM Shift, 15% for Weekend Overnight Shift)
• Free CEUs, free Supervision for BBS Associate License, coaching and mentorship
• Online University Tuition Discount and Company Scholarships
• Medical, Vision, Dental Insurance, 401K, Employee Stock Ownership Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees