Office Coordinator - Home Care | Wichita | $18 | Must have home care experience
About The Position
Our home care agency is seeking a highly organized and dependable Home Care Coordinator to support our daily operations in the Wichita area. This is an in-office role that combines caregiver scheduling, hiring support, and onboarding coordination to ensure both clients and caregivers are fully supported. This position plays a key role in keeping schedules filled, bringing in new caregivers, and maintaining a strong, reliable workforce. You will work closely with both caregivers and leadership to ensure consistent coverage and a smooth hiring and onboarding process. This is a fast-paced role ideal for someone who enjoys multitasking, problem-solving, and being at the center of day-to-day operations.
Requirements
- Minimum 1 year of experience in scheduling, recruiting, coordination, or administrative support
- Strong communication skills across phone, text, and email
- Highly organized with the ability to manage multiple priorities at once
- Comfortable using computer systems including scheduling platforms or ATS tools
- Ability to problem-solve quickly in a fast-paced environment
- Reliable, punctual, and professional
Nice To Haves
- Experience in home care, healthcare, or staffing coordination
- Experience working with caregivers such as PCAs, HHAs, or CNAs
- Familiarity with scheduling systems or EVV platforms
- Experience with onboarding, hiring, or high-volume recruiting
- Bilingual Spanish is a plus
Responsibilities
- Create and manage caregiver schedules to ensure all client shifts are fully staffed
- Respond to call-outs and last-minute changes by securing coverage quickly
- Communicate with caregivers regarding availability, assignments, and schedule updates
- Assist with recruiting efforts including reviewing applications and conducting phone screens
- Support onboarding by collecting documents, coordinating background checks, and scheduling orientations
- Maintain accurate records in scheduling systems and applicant tracking systems
- Match caregivers to clients based on availability, skills, and location
- Follow up with candidates and caregivers to ensure engagement and retention
- Work closely with leadership to identify staffing needs and coverage gaps
- Provide a positive experience for both caregivers and clients
Benefits
- Medical, dental, and vision insurance
- 401(k) retirement plan
- Paid training and onboarding
- Paid Time Off and sick time
- Life insurance coverage
- Short-term and long-term disability options
- Opportunities for advancement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
