Office Coordinator/Executive Assistant

(MALIN+GOETZ) • New York, NY

3d • $27 - $29 • Hybrid

About The Position

The Office Coordinator/Executive Assistant serves as an integral part of the (MALIN+GOETZ) team, responsible for day-to-day company support for the CEO and all departments, including managing office operations, coordinating events, and providing great customer service. This is a dynamic role at a small, entrepreneurial company.

Requirements

• One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
• Possess excellent interpersonal skills and the ability to create and maintain professional relationships within all levels of the organization.
• Greet and assist all office visitors in a gracious and friendly manner.
• Manage office supply inventory and product closet inventory.
• Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Write routine reports and correspondence.
• Speak effectively before groups of customers or employees.
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• MS Office, Google Suite

Nice To Haves

• Continuous Learning
• Customer Service
• Planning & Organization
• Problem Solving
• Teamwork
• Use of Technology

Responsibilities

• Manage general office telephone line and screen calls.
• Act as office manager by organizing office inventory and supplies, and unpacking stock deliveries.
• Maintain tidiness of office common areas.
• Organize daily mail and shipments.
• Plan employee engagement events for the East Coast team.
• Update corporate portal highlighting company news.
• Act as office point of contact for security alarm system and keycard entry.
• Handle confidential and sensitive information with discretion and professionalism.
• Provide administrative support to company founders, CEO and overall office staff.
• Prepare monthly expense reports for company founders and CEO.
• Manage complex calendars, schedule meetings, appointments, prepare documents and communication relating to meeting preparation, and coordinate domestic and international travel arrangements.
• Ad hoc project support for CEO.

Benefits

• The estimated hourly range for this position is $27 to $29.
• Part-time employees are eligible for 401k plan, pre-tax commuter benefits, quarterly gratis, and employee discount.
• Time off includes paid sick hours.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree