Office Coordinator – AP/AR

Installed Building Products • Orem, UT

8h • Onsite

About The Position

We’re looking for a detail‑driven, people‑focused Office Coordinator to keep our operations running at full speed. In this role, you’ll support AR/AP workflows and manage daily office operations!

Requirements

• Office Experience — Prior experience in administrative or office support roles preferred.
• Tech Proficiency — Comfortable with Microsoft Office Suite and general computer use.
• Strong Communication — Clear, professional written and verbal communication.
• Organizational Excellence — Ability to multitask, prioritize, and stay on top of deadlines.
• Attention to Detail — Accuracy and thoroughness in all tasks.
• Confidentiality — Trusted to manage sensitive information discreetly.
• Professional Demeanor — Friendly, approachable, and team‑oriented.
• Independent Work Style — Comfortable working solo or collaboratively.

Responsibilities

• Welcome & Support Guests — Create a warm, professional first impression for visitors, clients, and team members.
• Manage Incoming Calls — Direct phone calls efficiently to the right personnel.
• Organize Office Records — Maintain well‑structured physical and digital filing systems.
• Coordinate Scheduling — Assist with booking appointments, meetings, and conference calls.
• Oversee Office Supplies — Track inventory and ensure essential items are always stocked.
• Handle Mail & Packages — Manage all incoming and outgoing correspondence.
• Provide Department Support — Deliver administrative assistance across multiple teams.
• Perform Data Entry & Bookkeeping — Support accurate data entry, record keeping, and AR/AP tasks.
• Maintain Office Cleanliness — Help keep the workspace tidy, organized, and efficient.
• Schedule Jobs — Coordinate service appointments and job timelines.
• Assist with Inventory — Support tracking and managing product inventory.
• Collaborate on Projects — Work with team members to execute special projects and company events.

Benefits

• Medical, dental, and vision coverage
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
• Company Paid Life Insurance
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Employee Financial Assistance Program
• Paid vacation and holidays
• Opportunities for growth and advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed