Office Coordinator and Project Management Assistant

HydroPoint • Rossville, KS

6d

About The Position

This position is responsible for general office administration and assisting project management workflow.

Requirements

• Exemplary work ethic and personal integrity
• High school diploma required
• Two+ years of general office administration experience
• Must be proficient using Word, Excel, Outlook, PowerPoint, and PDF editing software
• Must be able to maintain confidentiality and handle sensitive information with maturity
• Must have excellent communication skills (written and verbal)

Nice To Haves

• some college or bachelor’s degree preferred
• MS Project experience is a plus

Responsibilities

• Ensure electronic filing system stays organized + continuous improvement
• Coordinate, issue, and/or organize purchase orders
• Reconcile A/P invoices and receiving to verify delivery before payment processing
• Review timekeeping and payroll registers for accuracy
• Handle incoming communications: office phone, web inquiries, company email
• Become resident expert in timekeeping, payroll, and expense management software (currently: Paylocity and Concur)
• Coordinate travel arrangements
• Maintain filing system + continuous improvement, digitize legacy paper files
• Invoicing and accounts receivable, in conjunction with the project manager
• Purchasing, tracking orders
• Coordinate freight shipping activities
• Maintain project schedules
• Maintain master schedule for all projects and resource allocation
• Maintain welder continuity logs
• Coordinate travel arrangements
• Employee onboarding
• Employee training program
• Fitness for duty program
• Other duties not specifically listed which are essential to this position and the success of the organization

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED