P/T Office Coordinator, Academic & Tutoring Support Services (25hrs/wk)

Ocean County College • Main Campus - Toms River, NJ

3d • Onsite

About The Position

The Office Coordinator provides high-level administrative and operational support to the Director of Academic and Tutoring Support Services. This role requires a proactive, detail-oriented individual who can manage scheduling, support data tracking and reporting, and contribute to the efficient daily operations of the Tutoring Center.

Requirements

• Associate’s Degree or 60 college credits.
• Three years of prior experience working in a student services or academic office environment that required the delivery of information orally to students and/or the general public.
• Demonstrated proficiency with Microsoft Office Suite and a database system requiring the ability to create standard reports, professional documents and communications.

Nice To Haves

• Bachelor’s Degree.
• One year of prior experience working in a student support services department.

Responsibilities

• Manage and maintain the Director’s calendar, including scheduling meetings, prioritizing requests, and resolving conflicts.
• Coordinate internal and external meetings, including preparing agendas, materials, and follow-up communication.
• Monitor deadlines and ensure timely completion of tasks and projects.
• Generate and run reports from institutional systems (e.g., tutoring management software, reporting tools) as well as maintain and update data in those systems.
• Ensure accuracy and consistency of records and documentation.
• Support coordination of day-to-day operations of the Tutoring Center, including assisting with scheduling, logistics, and coordination.
• Help streamline processes and identify opportunities for increased efficiency.
• Assist with preparing materials, communications, and documentation for programs and initiatives.
• Related projects and duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree