Office Communications Admin

BALL HORTICULTURAL COMPANY • West Chicago, IL

2d • $19 - $23 • Onsite

About The Position

The Office Communications Admin's primary role is to manage the multi-line switchboard for Ball Corporation, ensuring calls are answered promptly and directed accurately. This position also involves covering the reception desk daily, assisting with typing projects and other clerical duties for Office Communications, and collaborating with the Invoice Verification & Claims Departments on various tasks.

Requirements

• 1-2 years of prior office experience is required
• High school diploma or GED is required
• Must have proficient skills using Microsoft Office Excel, Word, and Outlook
• Ability to manage multiple projects simultaneously required
• Professional attitude and appearance.
• Flexibility to adapt to a wide range of people and job requirements.
• Exceptional organizational skills.
• Must be able to work independently and with minimal supervision.
• Will be required to sit at a computer for an extended period of time.
• Learns quickly when facing new situations.
• Readily learns and adopts new technologies.

Nice To Haves

• Previous knowledge of SAP is preferred

Responsibilities

• Answer the Switchboard and transfers call to the appropriate person/department.
• Update the Ball Corporate Directory in AD Manager in a timely manner to ensure all Ball internal employees have accurate directory info available to them.
• Cover Reception Desk daily for breaks/lunches and full-time during vacations to always have coverage at the front desk providing our guests with a great experience.
• Handle miscellaneous clerical jobs as needed – typing, laminating, folding/stuffing envelopes, etc. to fulfill the needs of our internal and external customers.
• Help with administrative duties for company events to provide the support needed to ensure our events are a success.
• Take pictures of new hires and post.
• Order standard name tag for every new employee. Create/print magnetic name tags for managers.
• Support other departments with their administrative tasks as needed.
• Work for the Claims Dept. to update customer claims on orders to provide timely customer service to help resolve issues.
• Print supplier credit memos.
• Works with Invoice Verification to file invoices electronically by supplier/ship week to enable easy search/access for Invoice Specialists.
• Additional duties assigned by supervisor.

Benefits

• Medical, dental, life, and long-term disability insurance
• 401k/Profit Sharing Retirement Plan
• Paid time off benefits including vacation and holidays
• Tuition assistance
• An onsite subsidized café overlooking 30 acres of renowned display gardens and restored natural areas
• Employee Assistance Program and Positive Health programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED