Office Clerk - Sales

Urth Payroll Services, Inc. • Los Angeles, CA

27d • $0 - $22 • Onsite

About The Position

The Office Clerk performs a variety of complex clerical, administrative, and customer service tasks to ensure the efficient operation of the office. The ideal candidate will use a high degree of independent judgment and procedural knowledge to support departmental functions, senior staff, and other team members.

Requirements

• A high school diploma or equivalent is required, with additional training or an associate’s degree often preferred.
• Minimum 3 years of demonstrated experience in an administrative role or function.
• Intermediate to advanced knowledge of the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or similar software.
• Excellent written and verbal communication skills, with the ability to interact professionally and tactfully with staff at all levels and external clients.
• Proven ability to prioritize tasks, meet deadlines, and work effectively with minimal supervision.
• Strong analytical and critical-thinking skills to identify and resolve non-standard situations and interpret complex guidelines.
• High degree of accuracy when handling data entry, record-keeping, and financial tasks.
• Must be flexible on shifting priorities in a fast-paced environment.
• Must demonstrate the core values of Urth Caffe: Integrity, initiative, positive attitude, and approach people and processes with care.

Nice To Haves

• Bilingual in Spanish preferred.

Responsibilities

• Provide advanced clerical support, including drafting, proofreading, and editing complex documents such as reports, presentations, and correspondence.
• Develop, implement, and maintain complex electronic and physical record-keeping systems. This includes organizing, updating, and retrieving sensitive and confidential documents with high accuracy.
• Collect and compile data from various sources to prepare reports and summaries for management. Manage and update databases and information systems with meticulous attention to detail.
• Serve as a primary point of contact for internal and external inquiries, resolving complex issues and providing information based on a deep understanding of company policies and procedures.
• Monitor office supply inventory and submit purchasing requests.
• Manage and coordinate complex schedules, appointments, and meetings for senior staff. Assist in making travel arrangements and booking catering events, venues for conferences or events.
• Perform more complex financial tasks, such as processing invoices, preparing checks, handling accounts payable/receivable, and assisting with payroll.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED