Office Clerk

Campbell County School District #1•Gillette, WY

5d•Onsite

About The Position

The job of Office Clerk is done for the purpose of providing clerical support to assigned personnel; communicating information to staff and the public; providing complete and accurate records; providing information and/or direction as may be requested; and generally assisting in the efficient and effective functioning of the assigned school(s).

Requirements

Operating standard office equipment
Performing standard bookkeeping
Preparing and maintaining accurate records
Basic math, including calculations using fractions, percents, and/or ratios
Reading a variety of manuals
Writing documents following prescribed formats
Presenting information to others
Understanding complex, multi-step written and oral instructions
Business telephone etiquette
Concepts of grammar and punctuation
Scheduling activities, meetings, and/or events
Gathering, collating, and/or classifying data
Using job-related equipment
Flexibility to work with others in a wide variety of circumstances
Working with data utilizing defined but different processes
Operating equipment using defined methods
Working with a diversity of individuals and/or groups
Working with a variety of data
Utilizing specific, job-related equipment
Problem solving to identify issues and create action plans
Communicating with diverse groups
Adapting to changing work priorities
Meeting deadlines and schedules
Setting priorities
Working as part of a team
Working with detailed information/data
Working with frequent interruptions
CPR Certification
Criminal Justice Fingerprint/Background Clearance

Nice To Haves

Job related experience is desired.

Responsibilities

Assists with compiling student records (e.g. birth certificates, transfers, immunization, etc.) for the purpose of meeting state, federal and/or district requirements.
Assists in contacting and working with building substitutes for the purpose of ensuring that all assigned classes and positions are covered by a substitute in the case of an employee absence.
Collects payments and/or fees for the purpose of completing transactions as assigned.
Communicates with a wide variety of individuals (e.g. students, teachers, parents, staff, juvenile probation, etc.) for the purpose of providing information, resolving problems and coordinating activities and processes.
Coordinates activities (e.g. appointments, trips, etc.) for the purpose of maintaining efficiency of department operations, compliance with district, state and federal regulations and productivity of department personnel.
Directs the activities of student workers as needed and/or assigned for the purpose of guiding and monitoring their activities; maximizing their efficiency and meeting work requirements.
Ensures accuracy of attendance records (e.g. verification of forgeries, truancies, etc.) for the purpose of complying with state laws governing attendance accounting.
Maintains a variety of (confidential and non-confidential) records and/or files (e.g. lunch accounts, rosters, daily student attendance, periodic reports, policy and procedures binders, substitute lists, grade reports, transcripts, master schedules, etc.) for the purpose of providing documentation for audit purposes and meeting state, federal and administrative requirements.
Maintains or assists in maintaining an inventory of office supplies for the purpose of ensuring availability as needed.
Monitors students referred for illness or disciplinary action for the purpose of ensuring their safety and welfare as assigned.
Operates automated student attendance system and other software as needed for the purpose of accurate tracking and documentation of student attendance information, as assigned.
Performs record keeping and general clerical functions (e.g. proofreading, filing, copying, faxing, etc.) for the purpose of supporting departmental operations.
Prepares a variety of documents and materials (e.g. notes, standardized correspondence, calendars, meal counts, marketing materials, presentations, handouts, periodic reports, purchase orders, work orders, field trip lists, detention lists, counseling groups, passes, memos, letters, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, documenting activities, etc.
Processes documents, forms, reports and materials (e.g. reports, cash payments, requisitions, re-certifications, fees, mail, applications, lunch counts, etc.) for the purpose of disseminating information, determining eligibility and/or completing transactions.
Receives and distributes supplies and correspondence from a variety of sources to building staff (e.g. US mail, inter-campus mail, outside vendors, etc.) for the purpose of ensuring that materials received are in good condition and distributed to the correct party(s) in a timely manner.
Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.
Supports assigned administrators and building certified staff for the purpose of ensuring all assigned building operations are appropriately planned for and maintained.
Assists other personnel, as may be required, for the purpose of ensuring an efficient and effective work environment.
Attends meetings (e.g. trainings, inservice, etc.) for the purpose of receiving and/or conveying information.