Office Clerk

King Ranch•Kingsville, TX

19h

About The Position

This role involves a variety of administrative and clerical tasks to ensure the smooth operation of the office. Responsibilities include managing communications, handling mail, creating documents, organizing meetings, running errands, maintaining records, managing inventory, and assisting with financial tasks.

Requirements

Excellent communication abilities, including speaking, writing and active listening.
Effective organization and time management skills, like prioritization, multitasking and planning.
Great customer service skills, including a personable and positive attitude.
High typing speed and accuracy.
Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications.
Problem-solving, critical thinking and decision-making abilities.
Ability to work independently with little-to-no supervision.
High attention to detail.
A minimum of a high school diploma.

Responsibilities

Answering the phone at a reception desk or in a specific department and transferring calls as needed.
Sorting and delivering incoming mail and collecting and sending outgoing mail.
Create documents, maintain databases, and send memos and emails.
Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or organizing rentals.
Running errands and making deliveries around the office or to external parties.
Collecting, filing, and organizing office documents, such as reports and confidential records.
Managing digital document filing, including encrypted documents and email correspondence.
Monitoring office inventory and ordering supplies.
Transcribing or taking notes during meetings and writing minutes, memos and/or agendas.
Preparing or processing invoices or estimates.
Assisting with accounts payable and accounts receivable, including simple bookkeeping and banking tasks.
Packaging and shipping company materials.