Office Clerk II With Typing Bilingual School No. 50 12 Months/40 Hours
About The Position
This position involves performing a variety of clerical tasks with a focus on bilingual communication in Spanish and English. The role requires knowledge of office procedures, computer skills for word processing and database entry, and the ability to handle financial and statistical records. Responsibilities include preparing and maintaining documents in both languages, managing filing systems, conducting information searches, compiling data, and performing basic purchasing functions. The position also involves operating standard office machines and potentially guiding or training subordinates.
Requirements
- Good knowledge of office terminology, practices, procedures, and equipment
- Good knowledge of business arithmetic
- Good knowledge of Spanish and English grammar and usage
- Good knowledge of the techniques involved in establishing and maintaining a filing system
- Ability to use a personal computer for word processing and database entry
- Ability to speak and write in Spanish
- Ability to conduct searches for information from various sources
- Ability to work with forms
- Ability to perform basic purchasing functions utilizing computer software
- Ability to monitor expenditures
- Ability to prepare written communications in Spanish and English
- Ability to complete arithmetic reports and standardized written reports
- Ability to operate a variety of office machines
- Ability to understand and carry out complex oral and written instructions given in Spanish and English
- Ability to express oneself clearly in Spanish and English
- Ability to readily acquire familiarity with departmental organization, functions, laws and policies and regulations
- Ability to deal with the general and Spanish-speaking public
- Good judgment in solving relatively complex clerical problems
- Graduation with an Associate’s degree or successful completion of at least sixty (60) credit hours from a college or university; OR, Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience; OR, An equivalent combination of education and experience
Nice To Haves
- Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience
Responsibilities
- Prepares, formats, and maintains material in Spanish and English such as correspondence and reports
- Prepares and maintains alphabetical, numerical, or other files
- Sorts, distributes, and files
- Obtains and gives out information in Spanish and English by telephone, correspondence, or in person
- Performs complex electronic searches for information in documents, records and files
- Compiles, prepares, and inputs a variety of data
- Reviews a variety of complex financial and statistical records and reports for completeness and accuracy
- Enters and extracts data and information from a database
- Enters information onto standard forms such as payroll or production records, authorizations, certifications, etc.
- Purchases office supplies and monitors expenditures
- Operates standard office machines such as a computer, copier, and fax machine
- Maintains records of monetary, budgetary, or similar transactions
- Makes computations relating to taxes, budget, and salary
- Supervises or guides subordinates in the performance of their duties
- Trains subordinates in the procedures and functions of the office in Spanish and English
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
