Office Clerk II With Typing Bilingual School No. 50 12 Months/40 Hours

RCSD•Rochester, NY

6d•Onsite

About The Position

This position involves performing a variety of clerical tasks with a focus on bilingual communication in Spanish and English. Responsibilities include preparing and maintaining documents, managing files, providing information, conducting research, data entry, purchasing supplies, and operating office machines. The role requires good knowledge of office procedures, business arithmetic, and Spanish and English grammar. The ability to communicate effectively in both languages, both verbally and in writing, is essential. The position also involves some level of supervision and training of subordinates.

Requirements

Good knowledge of office terminology, practices, procedures, and equipment
Good knowledge of business arithmetic
Good knowledge of Spanish and English grammar and usage
Good knowledge of the techniques involved in establishing and maintaining a filing system
Ability to use a personal computer for word processing and database entry
Ability to speak and write in Spanish
Ability to conduct searches for information from various sources
Ability to work with forms
Ability to perform basic purchasing functions utilizing computer software
Ability to monitor expenditures
Ability to prepare written communications in Spanish and English
Ability to complete arithmetic reports and standardized written reports
Ability to operate a variety of office machines
Ability to understand and carry out complex oral and written instructions given in Spanish and English
Ability to express oneself clearly in Spanish and English
Ability to readily acquire familiarity with departmental organization, functions, laws and policies and regulations
Ability to deal with the general and Spanish-speaking public
Good judgment in solving relatively complex clerical problems
Physical condition commensurate with the demands of the position
Graduation with an Associate’s degree or successful completion of at least sixty (60) credit hours from a college or university; OR, Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience; OR, An equivalent combination of education and experience

Responsibilities

Prepares, formats, and maintains material in Spanish and English such as correspondence and reports
Prepares and maintains alphabetical, numerical, or other files
Sorts, distributes, and files
Obtains and gives out information in Spanish and English by telephone, correspondence, or in person
Performs complex electronic searches for information in documents, records and files
Compiles, prepares, and inputs a variety of data
Reviews a variety of complex financial and statistical records and reports for completeness and accuracy
Enters and extracts data and information from a database
Enters information onto standard forms such as payroll or production records, authorizations, certifications, etc.
Purchases office supplies and monitors expenditures
Operates standard office machines such as a computer, copier, and fax machine
Maintains records of monetary, budgetary, or similar transactions
Makes computations relating to taxes, budget, and salary
Supervises or guides subordinates in the performance of their duties
Trains subordinates in the procedures and functions of the office in Spanish and English