Office Clerk I - Public Works

City of Florissant•Florissant, MO

3d•$20•Onsite

About The Position

We are seeking a detail-oriented and organized Office Clerk I to join our administrative team. This entry-level position offers an excellent opportunity to develop foundational office skills and contribute to the smooth operation of our organization. The ideal candidate will be proactive, reliable, and eager to support various administrative functions.

Requirements

High school diploma or its equivalent
Ability to effectively meet and deal with the public
Ability to communicate effectively verbally and in writing
Ability to handle stressful situations is vital for this position
Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong organizational and time management skills
Excellent communication and interpersonal abilities
Ability to multitask and prioritize tasks effectively
Attention to detail and accuracy in work
Reliable and punctual with a professional attitude

Nice To Haves

Specialized course work in office practices such as typing, bookkeeping, and filing preferred

Responsibilities

Performs basic clerical support of the Division to which assigned
Types articles, letters, reports, tabulations and other material from copy, rough draft or voice recording machine
Files various material alphabetically, numerically or according to a subject classification
Composes and type simple form letters or letters of a standardized nature
Operates duplicating machine, computer and other office equipment
Collects data, originate and process various reports such as monthly department reports
Acts as receptionist, giving general information over the phone and at the front desk
Adjusts work hours when others are on vacation, compensatory time off, sick leave, at seminars, working flex hours, Saturday or evening office hours, during summer hours or as may be requested
Helps to train new full-time and/or part-time clerks as may be requested
Assists in reviewing payroll as needed
Performs other duties as directed
Prepares agendas for the Traffic Commission, including supporting documentation and process related paperwork
Takes and transcribes minutes of evening Traffic Commission meeting
Provides support for the Sewer Lateral Insurance Program
Issues Excavation Permits
Supports Residential Sidewalk Replacement Program
Tracks allocated funds for uniform expenditures
Orders janitorial supplies for Street Division, City Hall, and the Government Building
Verifies property owners using St. Louis County tax records
Accepts applications and prepares agendas for various boards and commissions, prepare supporting documentation, and process related submittments
Takes and transcribe minutes of evening meetings of various boards and commissions
Schedules all applicable appointments for Inspectors
Maintains various logs, such as inspection logs and building permit logs
Manages escrow accounts involving apartment complexes
Issues applications for property rental licenses as necessary.
Coordinates action with the Finance Department
Accepts applications and performs detailed, multi-step office work related to occupancy inspections, exterior inspections, building permit inspections, Community Development Housing Grant inspections and all other Building Department related inspections
Issues quick issue electrical, mechanical and plumbing permits
Takes permit, inspection and other related fees and maintain ledgers/records not requiring specialized bookkeeping skills
Helps formulate office policies and procedures through the Public Works Focus Groups and submit ideas and comments as may be requested
Maintains files for summonses issued and update records verifying status with court office after court date
Perform work of Secretary to the Director of Public Works during vacations, sickness, etc. on temporary basis
Works with courts, regarding court files, preparing housing docket for inspectors
Maintains minimum housing inspections and re-inspections
Works as recording clerk for minimum housing standard board of appeals
Processes sign inventories
Types bills for liens on properties
Collects payments, records and maintains records for business and various other licenses
Processes new and renewal business license applications
Schedules appointments for building inspections necessary to obtain occupancy permits
Determines proper fees
Shares all paperwork with appropriate departments
Issues licenses once all requirements have been met
Types and mails licenses upon approval
Accounts for all funds received from license applications
Enters payments into the accounting system with proper codes and license number
Balances payments as needed including cash and checks
Prepares deposits
Maintains files on maintenance and nuisance bills
Receives maintenance and nuisance bills received from Health Department
Develops and maintains a list of maintenance and nuisance bills outstanding
Reports unpaid balances to St. Louis County Collector for collection
Reports outstanding balances to housing court
Accounts for payments from transportation development districts (TDD’s)
Receives tax payments from each business on a monthly basis
Posts payments onto tracking spreadsheets
Allocates payments between the City and the TDD
Prepares bank deposits for TDD payments
Performs various accounting tasks as needed
Processes returned checks
Receives citywide utility invoices and processes to proper accounts
Maintains departmental petty cash fund
Maintains sign inventory