Billing/Posting Clerk-Car Deals-Auto Dealership

Toyota/Lexus of Knoxville•Knoxville, TN

17d•Onsite

About The Position

Process paperwork for Customer, Internal, and Personalization for accounting and New/Used Car Departments. This role involves managing various financial and administrative tasks within an auto dealership setting, ensuring accuracy and adherence to accounting procedures.

Requirements

High School Graduate or GED
21 Years of age or older
Valid Tennessee drivers license
Clean driving record
Must be able to pass random drug screening
Must pass a Federal background check
Excel
Microsoft Work
Attention to detail
Fast learning skills
Multi-task individual
Excellent phone skills
Employee continuously demonstrates professional and interpersonal skills with customers, vendors, and co-workers
Social skills that provide an environment of support and achieving goals together as a team
Ability to maintain a positive and cooperative atmosphere
Skills to problem solve in complex, real work, or ill-defined situations
Must be able to lift up to 50lbs
Talking, hearing, collecting, handling, inputting, preparing, sitting, standing, walking, repeated reaching, bending, stooping, squatting, occasional ladder climbing, pushing, pulling, lifting, carrying, and maneuvering up to 50 lbs.

Nice To Haves

Lexus New Car and Toyota New Car Inventory through Dealer Daily and Reynolds & Reynolds

Responsibilities

Open all Retail, Recon, or Internal Repair Orders for all repairs at the PDC Dept and invoice all repair orders when jobs are completed with correct Accounting Procedures
Generate Purchase Orders for Sublet repair orders and process all paperwork accordingly
Maintain PDC Accounting Schedules: 2460, 3200, 5200, 2427
Month End/Year End Closing Procedures
PDC Payment Processing: Reconcile daily payment records for main Accounting Dept
Maintain monthly records for gas cards to be sent to the main Accounting Dept
Verify all payments for Customer Pay Invoices and Added Charges Invoices
Manage inventory of supplies needed for day to day operation
Manage and approve Timekeeping for Payroll Tech, Hourly, and Commission Payroll
Process Lexus New Car and Toyota New Car Inventory through Dealer Daily and Reynolds & Reynolds
Reconcile Personalization Part’s Department Purchase Orders with Vendor’s Invoice and verify correct accounts
Assist in maintaining an accurate inventory with Personalization Parts Associates
Assist Front Office Inventory Control
Assist Scanning of Documents for PDC Dept
Efficient in Word & Excel “Basic Office Skills”: Filling, Faxing, E-mail, Copying, and Sorting Paperwork
Answering Multi-Line Phones
Other duties assigned by manager