Office Associate

State of Illinois • Springfield, MO

5d • Onsite

About The Position

The Illinois Environmental Protection Agency (IEPA), Bureau of Water (BOW), Administrative Support Unit is seeking a motivated Office Associate, Option 2, to provide essential support to the technical and professional staff within the Administrative Support Section. We are looking for a candidate who is highly organized, detail-oriented, and adaptable in a collaborative, fast-paced environment. Strong communication skills—verbal, written, and electronic—are crucial for working effectively with both internal and external stakeholders.

Requirements

• Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience.
• Requires skill in keyboarding accurately at 45 words per minute.
• Requires ability to pass a name-based background check.

Nice To Haves

• Prefers extensive knowledge of office practices, procedures and programs.
• Prefers extensive knowledge of composition, grammar, spelling and punctuation.
• Prefers working knowledge of basic mathematics.
• Prefers elementary knowledge of agency programs, rules and regulations.
• Prefers the ability to follow oral or written instructions.
• Prefers the ability to operate commonly used manual and automated office equipment and perform routine maintenance.
• Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software.

Responsibilities

• Performs a variety of complex and specialized clerical information duties utilizing a personal computer, and related office machinery/equipment for the technical/professional staff in the Administrative Support Section, Bureau of Water (BOW)
• Performs database file maintenance such as, Agency Environmental Management System (AEMS), Loan & Grants Tracking System (LGTS), Integrated Compliance Information System (ICIS), etc. utilized by the Bureau of Water
• Serves as office receptionist.
• Maintains complex and specialized filing systems for the Bureau of Water.
• Handles mail correspondence for the Bureau of Water.
• Performs other duties as required or assigned which are reasonably within the scope of the duties.

Benefits

• 37 ½ hour work week
• generous salary and benefits package
• paid time off for vacation, sick or personal leave
• holidays
• pension and other retirement benefits
• tuition reimbursement
• insurance eligibility on day one (medical, dental, vision, and life)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED