Office Associate - Earn up to $32.59 per hour!

PACCAR•North Las Vegas, NV

2d•$27 - $33•Onsite

About The Position

The Office Associate is expected to manage routine responsibilities independently, prioritize competing tasks, exercise sound judgment, and proactively identify opportunities to improve processes and support business objectives. This position requires a high degree of initiative, adaptability, and flexibility to support the changing needs of a fast-paced distribution operation. Under limited supervision, performs a variety of administrative, procurement, customer service, shipping, and operational support functions. This position serves as a key operational resource within the Parts Distribution Center and is responsible for processing purchase orders, invoices, shipping documentation, vendor records, and operational reports. Work is performed using established procedures, policies, and guidelines while supporting continuous improvement initiatives and cost-effective purchasing practices.

Requirements

High School diploma or GED.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Strong written and verbal communication skills.
Proficiency with Microsoft Excel, Word, Outlook, and other business software applications.
Ability to learn and adapt to new technologies, systems, and business processes.
Basic mathematical, analytical, and problem-solving skills.
Ability to perform accurate and timely data entry.
Demonstrated ability to work independently and complete assignments with minimal supervision.
Self-motivated with the ability to identify issues, take initiative, and follow through on solutions.
Demonstrated accountability, ownership, and commitment to supporting operational objectives.
Ability to maintain a consistent work schedule while demonstrating flexibility to support changing operational and business requirements.

Nice To Haves

Associate’s degree or Bachelor’s degree in Business, Supply Chain, Accounting, Operations, or a related field.
SAP or other Enterprise Resource Planning (ERP) system experience.
Experience processing purchase orders, invoices, and vendor documentation.
Experience supporting purchasing, procurement, logistics, warehouse operations, or supply chain activities.
Experience researching vendor pricing, quotations, and purchasing trends.
Experience with continuous improvement methodologies such as Lean, Six Sigma, Kaizen, or other process improvement initiatives.
Experience using reporting tools and data analysis to support business decisions.
Familiarity with AS400, warehouse management systems, or inventory management systems.
Experience supporting domestic and international shipping operations.

Responsibilities

Serve as first point of contact for visitors, vendors and guests
Answer, screen and direct incoming phone calls
Create, process, and maintain purchase orders, invoices, and vendor documentation utilizing SAP and other business systems.
Perform accurate data entry, order maintenance, recordkeeping, and documentation control.
Process and maintain shipping, receiving, and operational records.
Prepare and process export shipping documentation for orders shipped to Mexico and other international orders.
Process and maintain documentation for FedEx Heavyweight and UPS Supply Chain Solutions shipments.
Coordinate with carriers, suppliers, dealers, customs brokers, and internal departments to resolve documentation issues and support on-time delivery.
Investigate and resolve invoice discrepancies, receiving exceptions, and vendor compliance issues.
Perform accounts payable and accounts receivable support functions.
Monitor usage and maintain adequate stock levels of office, break room, janitorial, safety, and other routine operating supplies.
Research suppliers, obtain quotes, evaluate pricing options, and place purchase orders to support cost-effective procurement decisions.
Assist with supplier quote comparisons, spend analysis, and sourcing initiatives.
Generate and analyze reports to identify trends, research issues, and support operational decision-making.
Participate in continuous improvement initiatives focused on safety, quality, productivity, and cost reduction.
Identify process improvement opportunities and recommend solutions that improve operational efficiency.
Independently manage assigned responsibilities, prioritize workload, and resolve routine issues with minimal direction.
Exercise sound judgment and decision-making while supporting purchasing, shipping, administrative, and operational processes.
Assist with training, administrative support, and special projects as assigned.
Cross-train and support multiple office and operational functions as business needs require.
Maintain regular attendance and comply with all company safety policies and procedures.

Benefits

401k with up to a 5% company match
Fully funded pension plan that provides monthly benefits after retirement
Comprehensive paid time off – minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time
Tuition reimbursement for continued education
Medical, dental, and vision plans for you and your family
Flexible spending accounts (FSA) and health savings account (HSA)
Paid short- and long-term disability programs
Life and accidental death and dismemberment insurance
EAP services including wellness plans, estate planning, financial counseling and more
This position may also be eligible for a holiday gift.
Relocation assistance may be available for this position.