Office Associate I, II, or Sr.

MSU Jobs • Starkville, MS

2d • Onsite

About The Position

Performs a variety of basic to complex office support and/or clerical duties for a specified unit/department, which require a range of skills and knowledge of organizational policies, and general office procedures. Salary Grade : 09 Please see Staff Compensation Structure for salary ranges.

Requirements

• Level I: High school diploma.
• Level II: High school diploma and three years’ experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.
• Senior: High school diploma and six years’ experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level.
• Indicated education is required; no substitutions allowed.
• When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Nice To Haves

• Experience in an office environment.
• Skills in organizing and coordinating.
• Ability to maintain confidentiality of records and information.
• Ability to perform simple accounting procedures.
• Ability to understand and follow oral and written instructions and procedures.
• Receptionist skills and ability to maintain calendars and schedule appointments.
• Ability to create, compose, and edit written materials.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Skilled in the use of operating basic office equipment.
• Skilled in the use of PC and software applications to include records management.
• Ability to communicate effectively, oral and written.

Responsibilities

• Performs a wide variety of clerical duties which could be confidential in nature; operates personal computer to perform basic to complex office assignments for generating letters, reports, making drafts, edits, revisions, printing, and documentation of other materials.
• Greets and directs visitors when appropriate; resolve routine administrative problems and answer inquiries concerning activities and operations of department/division.
• Answers telephone, routes calls, takes messages, and provides general information.
• Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
• Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
• Sorts, screens, and distributes incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles and operates a variety of office equipment.
• Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, either directly or through travel agencies.
• Places orders for stock and distribution of office supplies.
• Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities.
• Instructs and oversees the activities of student employees performing the same type of work.
• Performs miscellaneous job-related duties as assigned.

Benefits

• Staff Compensation Structure for salary ranges
• Mississippi State University is an equal opportunity institution.
• Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law.
• Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, [phone].
• In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: [phone] or [email protected] .
• If you have any questions regarding this policy, contact the Department of Human Resources Management at [phone] or [email protected] .
• Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED