Office Associate

Interstate Batteries•Fresno, CA

3d•Hybrid

About The Position

The Office Associate effectively operates the front desk position for the distributorship, including phones, paperwork, and general accounting. This role performs all administrative duties supporting distributor operations.

Requirements

High school graduate (or equivalent).
At least one year of administrative support experience in a warehouse or retail environment.
At least one year of bookkeeping or accounting experience, including AP, AR and Collections.
Proficient in Microsoft Office products, including Outlook and Excel.
Multi-line phone experience required.
Demonstrated use of professional etiquette required.
Excellent verbal communication skills are required.
Previous experience in a customer-facing role is required.
Ability to multi-task, quickly transitioning from one function/task to the next.
Demonstrates good organizational skills and can prioritize tasks.
Works with a high degree of accuracy and attention to detail.
Approaches tasks with a sense of urgency.
Must work effectively in a team environment.
Strong data entry skills.

Nice To Haves

Some college preferred.

Responsibilities

Accurately maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to company policy and procedure, collections, preparing customer invoices, purchase orders and delivery tickets accurately and timely.
Perform monthly, quarterly and year-end close efficiently, accurately and on schedule.
Verify deposits are accurate and made on a timely basis.
Upload and download handheld computer devices and process data according to a set schedule.
Provide exceptional customer service both in person and over the phone.
Supports front counter retail as needed.
Maintain dealer database.
Assist with inventory count and research variances.
All other duties as assigned.