DOC East Moline CC Clinical Services Office Associate

State of Illinois•East Moline, IL

6d•$4,307 - $5,655•Onsite

About The Position

IDOC is looking to hire an Office Associate to serve as secretary to the Clinical Services Supervisor. In addition, this position will act as first and/or primary contact for Department questions and requests, receive, open, sort and distribute Clinical Services Department mail, keyboard a variety of documents and handle confidential and sensitive information, and serve as backup to the Visitor Coordinator. If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school and (2) years office experience.
Requires the ability to keyboard accurately at 45 words per minute.
Requires the ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

While not required, a Resume/Curriculum Vitae (CV) is recommended.

Responsibilities

Serves as secretary to the Clinical Services Supervisor.
As a receptionist, acts as first and/or primary contact for Department questions and requests.
Receives, opens, sorts, and distributes Clinical Services Department mail.
Keyboards various documents and handles confidential and sensitive material.
Serves as backup to the Visitor Coordinator.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources