DOC East Moline CC Clinical Services Office Associate

State of Illinois•Rock Island, IL

2d•Onsite

About The Position

The Department of Corrections is seeking to hire an Office Associate to serve as the secretary to the Clinical Services Supervisor. This role will also function as the primary point of contact for departmental inquiries and requests, manage incoming mail for the Clinical Services Department, keyboard various documents, handle confidential and sensitive information, and provide backup support to the Visitor Coordinator. This position is ideal for individuals who are detail-oriented and possess strong multitasking abilities.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school.
Requires (2) years of office experience.
Requires the ability to keyboard accurately at 45 words per minute.
Requires the ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

While not required, a Resume/Curriculum Vitae (CV) is recommended.

Responsibilities

Serves as secretary to the Clinical Services Supervisor.
Acts as the first and/or primary contact for Department questions and requests as a receptionist.
Receives, opens, sorts, and distributes Clinical Services Department mail.
Keyboards various documents and handles confidential and sensitive material.
Serves as backup to the Visitor Coordinator.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, life, vision, and dental insurance
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays (13-14 days annually)
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Employee Assistance Program and/or mental health resources
Flexible work schedules in some program areas (flexible time and hybrid options)
12 weeks paid maternity/paternity leave