DOC Dixon CC Operations Unit Secretary

State of Illinois•Dixon, IL

7d•$4,307 - $5,655•Onsite

About The Position

IDOC is looking to hire an Office Associate to serve as secretary in the Operations Unit. In addition to serving as secretary, this position will keyboard a variety of complex documents, compile and assemble data for statistical reports, and maintain complex filing systems for security staff. This role is ideal for someone who is detail-oriented and can multitask. The position is fully in-office and located at Dixon Correctional Center.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
Requires ability to keyboard accurately 45 words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

While not required, a Resume/Curriculum Vitae (CV) is recommended.

Responsibilities

Serves as secretary to the Shift Supervisor.
Keyboards complex charts, documents, forms, memoranda, and letters.
Organizes and maintains complex filing systems for correspondence and security personnel.
Serves as clerical support to the Administrative Major / Unit Manager.
As a receptionist answers the phone.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible work schedules in some program areas (flexible time and hybrid options)
Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources