DOC Dixon CC Operations Unit Secretary

State of Illinois•Dixon, CA

2d•Onsite

About The Position

The Illinois Department of Corrections is hiring an Office Associate to serve as secretary in the Operations Unit at Dixon Correctional Center. The position provides clerical support to the Shift Supervisor and the Administrative Major / Unit Manager. Duties include keyboarding complex documents, compiling and assembling data for statistical reports, and maintaining complex filing systems for security staff. The role is fully in office and scheduled Monday through Friday, 8:00 a.m. to 4:00 p.m., with weekends off. This is a union position subject to the applicable collective bargaining agreement. The employee must pass an IDOC/IDJJ background check and drug screen, use digital technology and tools in support of departmental operations, and comply with applicable employer vaccine and other medical standards.

Requirements

High school completion or equivalent knowledge, skill, and mental development.
Two years of office experience.
Ability to keyboard accurately at 45 words per minute.
Ability to pass the IDOC/IDJJ background check.
Ability to pass a drug screen.
Ability to use digital technology, tools, platforms, and processes to support departmental operations.
Must abide by employer vaccine and/or other medical standards.

Nice To Haves

A resume/CV is recommended but not required.

Responsibilities

Serves as secretary to the Shift Supervisor.
Keys complex charts, documents, forms, memoranda, and letters.
Organizes and maintains complex filing systems for correspondence and security personnel.
Provides clerical support to the Administrative Major / Unit Manager.
Answers the phone as a receptionist.
Compiles and assembles data for statistical reports.
Performs other duties as required or assigned that are reasonably within the scope of the listed duties.