DOC Vienna CC Office Associate - Record Office
About The Position
Vienna Correctional Center is seeking a detailed Office Associate to perform a variety of clerical functions in the Records Office. The position involves keyboarding complex reports and documents and performing sentence calculation adjustments. The ideal candidate is well-organized and self-motivated. This is a salaried, full-time union position based at Vienna Correctional Center in Vienna, Illinois. The schedule is 8:00 a.m. to 4:00 p.m., Monday through Friday, with Saturdays and Sundays off. The position is fully in-office; hybrid work is not available. Employment is subject to passing the IDOC/IDJJ background check and drug screen, following applicable vaccine and other medical standards, and using digital technology, tools, platforms, and processes to support department operations. This position does not contain specialized skills as defined in the applicable collective bargaining agreements.
Requirements
- Knowledge, skill, and mental development equivalent to completion of high school.
- Two years of office experience.
- Ability to keyboard accurately at 45 words per minute.
- Ability to pass the IDOC/IDJJ background check.
- Ability to pass a drug screen; unauthorized drug use by an employee is prohibited.
- Ability to use digital technology, tools, platforms, and processes in managing and supporting departmental digital enhancements.
- Must abide by employer vaccine and/or other medical standards.
Responsibilities
- Perform sentence calculation adjustments related to revocation or restoration of good conduct credit, earned discretionary sentence credit (EDSC), and earned program sentenced credit (EPSC).
- Operate Offender 360 (O360).
- Assist in coordinating and preparing paperwork for court appearances through facility video conferencing systems, in-person appearances, and medical furloughs.
- Review disciplinary hearing results and enter imposed discipline into O360, including privilege loss and grade adjustments.
- Assist the supervisor in coordinating transfers and preparing files and paperwork for transfers.
- Monitor and maintain discharge and work release files.
- Perform other duties as required or assigned that are reasonably within the scope of the listed duties.
Benefits
- Health insurance
- Life insurance
- Vision insurance
- Dental insurance
- 12 weeks paid maternity/paternity leave
- Pension plan
- Deferred compensation and other pre-tax benefits programs
- 13–14 paid state holidays annually
- 3 paid personal business days annually
- 12 paid sick days annually, with unused sick days carrying over year to year
- 10–25 paid vacation days annually
- Employee Assistance Program and/or mental health resources
- Training and career advancement opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
