OFFICE ASSOCIATE

State of Illinois • Springfield, IL

8d • $49,728 - $67,860 • Onsite

About The Position

Under direction of the Assistant Director of Nursing, serves as a timekeeper for units; performs a variety of complex, specialized functions as clerical support for the Health Information and Personnel Office. Keyboards correspondence, reports, medical charts and records; establishes and maintains administrative, medical and other files as required.

Requirements

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires the ability to keyboard accurately at 45 words per minute.
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

Responsibilities

• Serves as a timekeeper for units.
• Performs a variety of complex, specialized functions as clerical support for the Health Information and Personnel Office.
• Serves as a receptionist, answers calls, makes copies, answers non-technical questions for administrative, quality management and personnel services.
• Compiles, prepares, keyboards and maintains statistical data including call off records, Proof Status reports, staff schedules, court reports, patient length of stay summaries, recidivism rate reports, and summaries, deflections reports and various facility monthly reports.
• Picks up, opens, checks, and distributes incoming unit mail.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick days annually (Sick days carry over from year to year)
• 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED