Office Associate - Sheriff
About The Position
The Office Associate position provides office support to the Douglas County Sheriff’s Department. This position is responsible for reviewing and processing department documentation to ensure timely routing/availability to the State, other agencies and the public. Oversee records/documentation completion and communicating with officers to correct issues. Work with Deputies on accurate/timely completion of statistical documents and reports for State grant reporting criteria as well as law enforcement reporting criteria. Full-time based on 37.5 hours per week (1,950 hours annually); non-exempt. The typical hiring range for 2026 is $19.62–$21.17 per hour.
Requirements
- High school diploma or equivalent required.
- Ability to communicate effectively and professionally with the general public, including excellent telephone etiquette and customer service skills.
- Proficiency in Microsoft Office applications, including Word and Excel; accurate keyboarding skills; mathematical aptitude; and the ability to prioritize workload and maintain accuracy.
- Ability to provide accurate and truthful testimony in court, when required.
Nice To Haves
- Graduation from a vocational or accredited technical college with one (1) year of computer or office support experience preferred.
- Legal experience or prior work-related experience within the State Court system is desirable.
Responsibilities
- Analyze daily records in law enforcement software programs for accuracy and route to appropriate destinations; works with deputies to correct issues.
- Update/distribution of forms/memos/procedures/court notices/media reports within designated Department deadlines.
- Review/download/transmit audio/visual/electronic recordings and interviews.
- Troubleshoot Department issues with law enforcement documents, records, procedures to ensure consistent documentation completion/paperwork routing by designated Department deadlines.
- Works directly with other departments/agencies/public to assist with their time-sensitive requests for law enforcement-related issues.
- Assists other Department staff and SPD Records with various projects/requests.
- Review of agency law enforcement records and documentation, rejecting incomplete/incorrect documentation and notify deputy what action is needed to correct issues.
- Ensures accurate/timely completion of agency records which is necessary for grant reporting, prosecution/court requirements, and public convenience/availability and avoiding delays that affect all aspects of the process.
- Assist deputies with analysis/data updates/prepares accurate grant documentation/reports to WIDNR by designated deadlines.
- Performs other duties as required.
- Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Benefits
- Annual wage increase based on eligibility
- Paid, on-the-job training and advancement opportunities
- 85% county contribution to health and dental premiums
- Health Savings Account (HSA) available to all employees enrolled in the county's medical plan, with annual contributions provided by the employer and the health plan
- Wisconsin Retirement- One of the most well managed retirement systems in the nation- Contributions are paid according to current year rates set by WRS Employee Trust Fund. Refer to www.etf.wi.gov for further detail
- County-paid Life Insurance Policy – coverage equivalent to annual salary - affordable Supplemental, Additional, and Spousal/Dependent coverage available at employee’s expense
- Competitive paid time off including vacation, sick time, personal days and holidays
- Public Student Loan Forgiveness (PSLF) Employer
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
