Office Associate, Senior - UW Libraries Dean's Office

University of Wyoming Research and Economic Development • Laramie, WY

2h • Onsite

About The Position

The Office Associate, Senior provides day-to-day operational support for the University of Wyoming Libraries Dean’s Office. The role provides front-desk reception and customer service, administrative support to the Libraries Dean and leadership team, and support for Libraries development efforts. It also facilitates use of reservable conference and meeting rooms, coordinates logistics for Libraries-sponsored events, and arranges travel for the Libraries.

The position is based on campus and requires availability to work on campus. The successful candidate must be eligible to work in the United States; work authorization or visa sponsorship is not available.

Requirements

• Associate’s degree.
• At least one year of professional work experience, such as in an office or customer service setting.
• Applicants must provide the average hours worked per week for all current and previous positions; relevant part-time experience is prorated based on hours worked.
• Must be available to work on campus.
• Must be eligible to work in the United States; sponsorship for work authorization or work visas is not available.
• Required competencies include analysis/problem identification, attention to detail, consistency, individual leadership, initiative, quality orientation, and work prioritization and management.

Nice To Haves

• Bachelor’s degree.
• Excellent customer service and interpersonal skills.
• Strong organizational and time-management skills.
• Demonstrated initiative.
• Ability to build and maintain positive working relationships.
• Demonstrated adaptability and/or willingness to learn.
• Demonstrated attention to detail.

Responsibilities

• Welcomes library employees, patrons, and guests as the first point of contact for the Libraries Dean’s Office.
• Opens the office Monday through Friday at 7:30 a.m.; manages office supplies and equipment, checks building keys in and out, and anticipates and addresses organizational needs.
• Coordinates use of reservable meeting and conference rooms in Coe Library, communicates room-use policies, assists with equipment setup and accommodations, and helps ensure smooth transitions between users.
• Coordinates logistics for Libraries-sponsored events, including planning and staging, reception and hospitality arrangements, marketing support, and related tasks.
• Provides administrative support to the Libraries Dean, including calendar management and assistance with meetings and other obligations.
• Supports initiatives of the Libraries leadership team and represents the Dean’s Office on Libraries working groups.
• Provides administrative support for Libraries development activities and serves as a point of contact for the Libraries Advisory Board.
• Works with the UW Foundation and assists with fundraising events, such as UW Giving Day.
• Arranges travel for the UW Libraries.
• Recommends improvements to office policies, systems, methods, and procedures; creates or revises related documentation and ensures compliance with policies and procedures.

Benefits

• Retirement contributions, including a state contribution exceeding 15% of gross salary and total contributions exceeding 19% with the mandatory employee contribution.
• Medical, dental, and vision insurance with competitive employer contributions and four deductible options.
• Vacation leave, sick leave, paid holidays, and paid winter closure.
• Tuition waivers for employees and eligible dependents.
• Wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree