DOC DANVILLE CC OFFICE ASSOCIATE CLINICAL SERVICES

State of Illinois•Danville, IL

5d•Onsite

About The Position

IDOC is looking to hire an Office Associate that will serve as secretary to the Clinical Services Supervisor. In addition, this individual will keyboard and process a variety of documents, reports and correspondence, organize and maintain files, perform data input and information retrieval utilizing Offender 360 (O360), act as receptionist for the department, receive/screen/distribute mail and serve as backup to the Visitor Coordinator. If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

Requirements

Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.
Requires the ability to keyboard 45 words per minute.
Requires the ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Responsibilities

Serves as secretary to Clinical Services Supervisor.
Keyboards and processes all reports and correspondence related to the Employee Review Board, Publication Review Committee and Freedom of Information functions performed by the Clinical Services Supervisor.
Organizes and maintains the filing of office documents and records.
Performs data input and information retrieval utilizing Offender 360 (O360) system.
Acts as receptionist for the department, screens phone calls and directs inquiries from individuals in custody, staff, individual in custody families, and outside agencies to appropriate staff.
Receives, screens and distributes mail for clinical services staff.
Serves as backup to the Visitor Coordinator.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible work schedules in some program areas (flexible time and hybrid options)
Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources