DOC VANDALIA CC MAILROOM OFFICE ADMINISTRATOR II

State of Illinois•Vandalia, IL

8d•Onsite

About The Position

The Illinois Department of Corrections is looking for an Office Administrator II to serve as working supervisor and process and inspect all incoming and outgoing mail for individuals in custody. In addition, this person will direct distribution of institutional mail, receive and distribute all privileged and legal correspondence, review and monitor daily electronic communications and postage needs and respond to inquiries regarding mail issues and mailroom procedures. If interested in this opportunity, please apply according to the instructions listed on the job posting. We encourage all qualified applicants to apply.

Requirements

Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience; or two (2) years of independent business experience.
Requires the ability to keyboard accurately at 30 words per minute.
Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

Prefers at least two (2) years of experience working with office practices, procedures, and programs.
Prefers extensive knowledge of composition, grammar, spelling, and punctuation as compared to the completion of high school.
Prefers extensive knowledge of basic mathematics as compared to completion of high school.
Prefers at least two (2) years of experience working with computer programs.
Prefers at least two (2) years of experience multitasking and prioritizing workload to meet deadlines.
Prefers at least two (2) years of experience doing record keeping and filing.
Prefers at least two (2) years of experience operating commonly used manual and automated office equipment.
Prefers at least two (2) years of prior mail processing experience.
Prefers the ability to follow oral and written instructions.
Prefers excellent communication and interpersonal skills.

Responsibilities

Processes and inspects all incoming and outgoing individuals in custody mail.
Directs distribution of all incoming Institutional mail.
Receives and distributes all privileged and legal correspondence, special letters, and packages.
Daily review and monitoring of electronic communications and postage needs.
Responds to individuals in custody and staff regarding various mail issues and mailroom procedures.
Serves as working supervisor.
Performs other duties as required or assigned which are reasonably withing the scope of those enumerated above.

Benefits

Flexible work schedules in some program areas (flexible time and hybrid options)
Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources