Office Associate II - Anticipated Vacancy
About The Position
This is an office and administrative support position for the Bureau of Maintenance and Operations, located at MaineDOT's Headquarters in Augusta. This employee will be responsible for making independent decisions and carrying out a wide variety of complex clerical work in accordance with established processes and procedures. This person shall have the ability to identify the accuracy and completeness of the information that is presented for processing, identify additional items that may be necessary, and take steps to address those items. This position is responsible for the verification and prompt payment of paint and salt invoices, which represent between 4,000 and 5,000 loads of salt and between $7-9 million in payments throughout the entire year, along with delivery orders and journals. Training for Adobe Creative Suite will also be provided to enable this position to continue to provide ongoing support for the Bureau's work plan management and annual scheduling tool, the "M&O Calendar". Finally, this position will involve routine customer service by answering the Bureau's main telephone lines and providing backup and support for the Bureau's clerical group.
Requirements
- Training, education, or experience in office and administrative support work that demonstrates competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks.
- Ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
- Knowledge of modern office practices, equipment, graphics, publication processes, and internet-based information distribution.
- Ability to prepare correspondence, reports, presentations, forms, and computerized documents.
- Ability to perform administrative and secretarial functions, manage records, reconcile funds, and process information accurately.
- Ability to interpret and apply laws, rules, policies, procedures, and documentation requirements.
- Ability to create informational materials, update web content, and use office technology effectively.
- Ability to coordinate training, communicate information clearly, resolve routine problems, and exercise sound judgment.
- Ability to identify errors, analyze situations, make recommendations, and support team operations.
Nice To Haves
- Possession of a valid Class B Maine Motor Vehicle Operator’s License may be required for some positions.
Responsibilities
- Making independent decisions and carrying out a wide variety of complex clerical work in accordance with established processes and procedures.
- Identifying the accuracy and completeness of information presented for processing, identifying additional items that may be necessary, and taking steps to address those items.
- Verification and prompt payment of paint and salt invoices, delivery orders, and journals.
- Providing ongoing support for the Bureau's work plan management and annual scheduling tool, the "M&O Calendar", utilizing Adobe Creative Suite.
- Routine customer service by answering the Bureau's main telephone lines.
- Providing backup and support for the Bureau's clerical group.
Benefits
- 13 paid holidays
- 3+ weeks of vacation leave annually
- Personal leave for overtime-exempt employees
- 12 days of sick leave annually
- Health Insurance Coverage (State pays 85%-95% of employee-only premiums)
- Dental Insurance (State pays 100% of employee-only premiums)
- Retirement Plan (State contributes 18.91% of employee's pay towards MainePERS)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
