Office Associate II - Reprographics - Anticipated Vacancy

State of Maine•Augusta, ME

1d•$17 - $25•Onsite

About The Position

The Reprographics Office Associate II position oversees MaineDOT’s Reprographics Room, which is a large-scale commercial printing operation in MaineDOT’s headquarters. Working closely with MaineDOT’s Office of Communications and Creative Services, this production-based role is responsible for managing both the hardware and software within Reprographics in order to meet production deadlines. This role requires experience in commercial printing, especially with digital presses, and the successful candidate should demonstrate an aptitude for accuracy while maintaining speed. This job is part of the Office & Administrative Support Job Family, and the successful candidate should have a strong understanding of office processes and a wide range of clerical functions. Key responsibilities include producing a variety of printed materials and managing a large inventory of supplies, including paper stock and bindery materials. This position serves as the final point of quality control in our printing operations. The role demands a keen attention to detail and an ability to identify technical issues with printing, scanning, and bindery equipment, as well as detecting document errors before printing. The role also coordinates repairs with vendor technical support as needed. Additionally, a basic understanding of graphic design principles is necessary to properly prepare documents for print or to advise others on how to do so. This position requires independent decision-making to determine appropriate processes, and the ability to take actions in accordance with standard procedures.

Requirements

Training, education, or experience in office and administrative support work that demonstrates competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks.
Ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
Experience in commercial printing, especially with digital presses.
Aptitude for accuracy while maintaining speed.
Strong understanding of office processes and a wide range of clerical functions.
Keen attention to detail.
Basic understanding of graphic design principles.

Nice To Haves

Experience with production-level reprographics or print shop operations.
Knowledge of imposition and prepress software (Freeflow/Makeready or similar).
Experience working in a government, engineering, or communications environment.
Possession of a valid Class B Maine Motor Vehicle Operator’s License.

Responsibilities

Oversees MaineDOT’s Reprographics Room, a large-scale commercial printing operation.
Manages hardware and software within Reprographics to meet production deadlines.
Produces a variety of printed materials.
Manages a large inventory of supplies, including paper stock and bindery materials.
Serves as the final point of quality control in printing operations.
Identifies technical issues with printing, scanning, and bindery equipment.
Detects document errors before printing.
Coordinates repairs with vendor technical support.
Prepares documents for print or advises others on how to do so.
Makes independent decisions to determine appropriate processes.
Takes actions in accordance with standard procedures.