Camp Sabra PT Office Assistant

The J•Rocky Mount, MO

About The Position

The Part-Time Office Assistant provides administrative and organizational support to Camp Sabra’s year-round team and helps camp operations run smoothly throughout the year. Working closely with Camp Sabra’s Directors, the assistant supports camper and staff registration, family communication, billing, travel coordination, paperwork, and other administrative needs. The role is intended for someone who is organized, dependable, detail-oriented, comfortable communicating with families, and able to manage multiple projects and deadlines. This is a part-time, year-round position. The description gives differing estimates of average weekly hours: approximately 10 hours per week in the position overview and approximately 15 hours per week in the Work Environment & Compensation section. The year-round rate is $20 per hour. Work may be completed remotely or from the St. Louis JCC, and hours may fluctuate slightly with the camp calendar and seasonal needs. Some evening, weekend, or travel-day availability may be needed during peak periods. There is an optional opportunity to work on-site at Camp Sabra for 1–10 weeks during the summer, at $1,000 per week.

Requirements

High school diploma required.
Strong computer skills, including proficiency with Microsoft Word and Excel.
Comfort learning new technology and systems, including CampMinder.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to communicate professionally and warmly with camper families, staff, and community members.
Ability to prioritize responsibilities, meet deadlines, and manage multiple projects at once.
Dependable, self-motivated, and able to work independently.
Strong proofreading skills and attention to accuracy.
Must successfully pass a criminal background check according to Camp Sabra policies.

Nice To Haves

College coursework or degree preferred.
Familiarity with overnight camp, youth programs, or Camp Sabra is preferred but not required.

Responsibilities

Provide administrative support to Camp Sabra’s Directors and year-round team.
Assist with camper and staff registration, forms, records, and required paperwork.
Monitor outstanding forms and information and follow up with families and staff as needed.
Assist with camper billing, payments, account questions, and other registration-related needs.
Support camper and staff travel planning by collecting travel information, maintaining accurate lists, and assisting with travel-day organization.
When applicable, provide in-person assistance at airports or bus departure locations on camper travel days.
Communicate with camper families and staff in a friendly, professional, and timely manner.
Maintain accurate and organized records and spreadsheets.
Assist with data entry and database management in CampMinder and other systems.
Proofread communications, lists, reports, and other materials for accuracy.
Support additional administrative projects and camp needs throughout the year.
Recognize when a camper, family, staff, or operational concern should be elevated to a Camp Sabra Director.