Office Assistant

ATA Services Inc•Kaneohe, HI

11d•$0 - $23•Onsite

About The Position

ATA Services, Inc. is seeking Office Assistants at the Hawaii State Hospital. This role involves a variety of clerical, typing, and fiscal duties to support daily operations.

Requirements

Knowledge of general office practices and procedures.
Knowledge of grammar, spelling, and arithmetic.
Proficiency in word processing, spreadsheet, data input, and other common office software.

Responsibilities

Answer telephone calls, assist callers, or refer to appropriate staff.
Check and respond to emails.
Provide general information and resolve complaints in person or over the telephone.
Schedule/reschedule appointments and training for staff, maintain schedules, and remind staff of meetings/trainings.
Handle mail and inter-office documents.
Process and audit employee timesheets for payroll and generate attendance reports.
Compile, organize raw data, and enter purchase orders, petty cash encumbrances, and payments in the fiscal database.
Check records and forms for completeness and accuracy, evaluate information for conformance with requirements, and process documents.
Search paper and electronic files, extract, compile, and summarize information, and prepare reports.
Determine the need for and order necessary supplies, materials, or items from inventory.
Make arrangements for travel, equipment maintenance, telephone service, and other similar matters.
Use computer software to draft and prepare forms, letters, and emails.
Compose routine letters or memos for staff signature.
Prepare, type, and maintain/update office forms.
Verify goods received and the accuracy and completeness of requisitions.
Perform other related duties as assigned by the supervisor.