Office Assistant (Full-time)

City of Grants Pass • Grants Pass, OR

5d • Onsite

About The Position

Join the Public Works Department as we look for an independent, proactive individual to assist our Fleet Division. If you excel at details, enjoy working with computers, and are ready to grow in a new position, this could be a great fit for you. Primary responsibilities include: Processing accounts payable, purchase orders, and requisitions for fleet-related vendors; Importing and reconciling fuel data and incidentals, utilizing Collective Data; Maintaining motor pool usage logs and incidental cost tracking; Coordinating vehicle documentation, vendor statements and monthly invoice deadlines; Scheduling fleet pool vehicles, addressing user issues, and ensuring compliance with return and fueling policies; and Managing contract routing, management of records and scheduling meetings. Full-time, Monday through Friday, 8:00 a.m. to 5:00 p.m., on-site. Questions on this recruitment can be directed to: [email protected] . The City of Grants Pass is a High Performance Organization that has a well-defined Mission, Vision and Values which provides the framework for our organizational culture. We believe that the best solutions come from empowered teams with the knowledge and shared vision of the community's goals. We promote a legacy of excellence through a culture of trust, collaboration, and encouragement of personal growth and the celebration of our achievements. We seek to attract adaptable, creative and motivated individuals who share our community pride and dedication to exceptional public service. If you are an individual who appreciates a collaborative team environment, which focuses on trust, crucial communications, commitment, accountability and results, then the City of Grants Pass may be a great place for you!

Requirements

• A High School Diploma or GED
• Two years of general office experience including customer service experience
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job
• Oregon Driver’s License – Class C with an acceptable driving record
• Certification of 40 words per minute at 95% accuracy keyboarding skills
• Attach your resume, cover letter and typing test
• City Application
• Supplemental Questionnaire
• Resume
• Cover Letter
• Typing test indicating 40 words per minute at 95% accuracy. A typing test from an on-line source, attached to your application will meet this requirement.

Responsibilities

• Processing accounts payable, purchase orders, and requisitions for fleet-related vendors
• Importing and reconciling fuel data and incidentals, utilizing Collective Data
• Maintaining motor pool usage logs and incidental cost tracking
• Coordinating vehicle documentation, vendor statements and monthly invoice deadlines
• Scheduling fleet pool vehicles, addressing user issues, and ensuring compliance with return and fueling policies
• Managing contract routing, management of records and scheduling meetings

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED