Student Employment: Office of International Students & Scholars Office Assistant- Fall 2026

Quinnipiac University•Hamden, CT

13d•Onsite

About The Position

The Office of International Students & Scholars (OISS) is seeking a motivated and organized Office Assistant for Fall 2026. This student employment position is crucial for creating a welcoming and supportive environment for international students. The role involves front desk support, administrative tasks, graphic design, social media management, newsletter creation, and event planning. The ideal candidate will be a currently enrolled Quinnipiac University student with excellent communication and organizational skills, comfortable working in a fast-paced environment, and attentive to detail. This position offers a creative opportunity to shape the OISS's digital presence and contribute to impactful events for the international student community.

Requirements

Currently enrolled undergraduate or graduate student at Quinnipiac University in good academic standing
Excellent time management and multitasking abilities; capable of working independently and collaboratively in a fast-paced environment.
Strong verbal and written communication skills, with the ability to interact professionally and courteously with diverse populations.
Experience with office tasks such as digital organization, data entry, scheduling, project-based researching and handling confidential information.
Comfortable working in a fast-paced, dynamic environment.
Strong editing and proofreading abilities with attention to tone, clarity, and cultural inclusivity.
Familiarity with social media platforms, especially Instagram, as tools for engagement and outreach.
Ability to assist with event planning, logistics, and on-site coordination
Demonstrated leadership and professionalism
Creativity and innovation to generate and implement novel solutions to complex challenges

Nice To Haves

Experience with Canva or similar tools is preferred.
Previous engagement with OISS programming and involvement in OISS volunteer leadership opportunities (Global Partner, International Student Advisory Board).
Familiarity with issues impacting international students, such as F-1/J-1 visa regulations, work authorizations, common procedures (SSN, DMV, etc.), and cultural adjustment.

Responsibilities

Manage walk-ins, greeting and assisting students, staff, and visitors professionally and friendly.
Answer incoming calls and respond to emails promptly and courteously.
Provide accurate guidance on common questions related to international student services, including visa regulations, campus resources, and upcoming events, referring complex inquiries to appropriate OISS staff.
Maintain accurate and up-to-date records, including student documentation and requests.
Conduct research on topics relevant to international student life, immigration updates, or cultural programming, compiling findings into clear summaries or reports.
Support daily operations by helping with filing, photocopying, supply inventory, and other clerical duties.
Handle sensitive information with discretion and maintain a high level of professionalism.
Create visually appealing flyers, posters, and digital graphics to promote events, programs, and services.
Assist in curating and scheduling content for OISS social media platforms, helping to grow engagement.
Draft, design, and distribute the weekly International Student Newsletter using the Delivra platform.
Record, edit, and publish engaging video content for OISS channels.
Assist in the logistical planning of OISS events, including materials preparation, catering, and setup.
Provide on-site assistance during events by helping with registration, welcoming attendees, managing supplies, and troubleshooting.
Work closely with OISS staff and student leaders to ensure events are inclusive, well-organized, and aligned with the needs of the international student community.