Office Assistant

Catholic Charities Diocese of Springfield in Illinois•Springfield, IL

13d•$16 - $18•Onsite

About The Position

Provides coverage of front office reception area duties. This position is onsite. Hours are full-time, Monday-Friday 8:30am-4:30pm.

High School diploma or GED equivalent.
Previous receptionist, administrative, customer service, or social services experience preferred.
Strong computer skills, Microsoft Office proficiency is expected.
Excellent verbal and written communication skills.
Strong organizational skills with the ability to prioritize multiple tasks.
Professional demeanor with the ability to interact respectfully with employees, visitors and the public.
Ability to occasionally lift up to 25 pounds.
Successful completion of a background check is required.

Greet visitors and answer the front door in a professional and welcoming manner.
Answer and manage a multi-line phone system, direct calls, and take accurate messages.
Receive deliveries and promptly notify recipients.
Process incoming and outgoing mail.
Provide clerical, administrative, and data entry support to the Administrative Services Coordinator and other administrative staff.
Process the daily deposit.
Complete data entry in the donor database (administration & area office cash receipts)
Process mail merge of thank you letters
Ensure database integrity through regular clean-up
Maintain current “community resources” information to share with clients we cannot assist
Prepare (stamp & mail) checks weekly for accounting
Order office supplies as requested by administrative staff
Maintain order in the office supply room
Schedule pick up when the shred bin is full
Coordinate conference room reservations and meeting logistics, including ordering meals or refreshments, arranging payment, setting up and cleaning up meeting spaces and securing necessary supplies.
Maintain a clean, organized, and professional reception area.
Perform other administrative duties as assigned.