Temp Office Assistant

KeenLogic•Washington, DC

3d•Onsite

About The Position

KeenLogic is seeking an Office Assistant to join our team at the House of Representatives Childcare Center on Capitol Hill. The purpose of the House Childcare Center (HRCCC) is to provide full-day, year-round quality childcare for children of the Members of the House of Representatives, their staﬀ, and House support personnel. The Office Assistant plays a key role in supporting the daily administrative operations of the House of Representatives Childcare Center (HRCCC). This individual will serve as a welcoming presence for families and staff while ensuring the center’s front office functions efficiently and professionally. The ideal candidate is organized, proactive, and comfortable working in a dynamic, fast-paced environment that requires discretion, strong communication skills, and attention to detail. This is an approximately 8-week, part-time position requiring 20 hours per week.

Requirements

High school diploma or equivalent; associate degree preferred
Prior experience in administrative support or customer service
Strong organizational skills and attention to detail
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite and ability to learn childcare management systems
Ability to manage time effectively and prioritize tasks in a fast-paced environment
Professional demeanor and ability to maintain confidentiality
Be able to secure and maintain Federal Government security checks as deemed appropriate

Responsibilities

Serve as the first point of contact for families during drop-off and pick-up, ensuring a welcoming and professional environment.
Assist families with completing enrollment forms, permissions, and other required documentation.
Maintain accurate records and ensure compliance with HRCCC policies and regulatory requirements.
Support scheduling, filing, and organization of administrative tasks.
Communicate effectively with families and staff regarding center updates, policies, and events.
Demonstrate flexibility and problem-solving skills to handle unexpected situations.
Uphold confidentiality and professionalism in all interactions.
Ability to proactively observe emerging needs and willingness to take initiative without directives.
Ability to maintain consistent and reliable attendance required. Flexibility with scheduling as needed.
Greet and assist families during arrival and departure times, providing guidance and answering questions.
Organize and process forms, including enrollment, medical, and emergency contact information.
Maintain office systems such as filing, record-keeping, and supply inventory.
Coordinate communication between families and families and staff, including distributing notices and reminders.
Assist with scheduling appointments, meetings, and events as needed.
Monitor and respond to emails and phone calls promptly.
Support compliance by ensuring all documentation is complete and up to date.
Perform other administrative duties as assigned to ensure smooth operation of the childcare center.
Perform other duties as assigned.