Office Assistant - Dallas Regional Office

Dominium • Dallas, TX

4h • Onsite

About The Position

The Office Assistant is responsible for overseeing and coordinating all aspects of building maintenance and daily operations within the corporate office. The role ensures the safety, efficiency, and functionality of the facility, while managing vendor relationships and reviewing contracts to maintain effective and cost-efficient services.

Requirements

• High school diploma required
• Strong verbal and written communication skills
• Proficient in Microsoft Outlook and general computer applications
• Solid math, reasoning, and problem-solving abilities
• Effective project management skills
• Professional appearance and demeanor
• Ability to always represent Dominium with professionalism

Nice To Haves

• relevant experience preferred

Responsibilities

• Serve as the primary point of contact for all in-office requests, scheduling, and inquiries from corporate employees, managers, executives, and vendors, ensuring prompt and customer service-oriented responses.
• Greet and welcome employees, guests, and vendors to the office, creating a positive first impression and upholding a professional atmosphere.
• Always maintain confidentiality and assist with administrative tasks for all departments as needed, including filing, mail handling, and data entry.
• Manage shipping logistics, including creation of shipping labels and scheduling pickups.
• Maintain the master floor plan and workstation assignments and perform regular office standards compliance audits through random walkthroughs.
• Conduct daily inspections to ensure office cleanliness and identify needed repairs, resolving or coordinating as necessary.
• Address daily facility issues and coordinate with vendors for repairs and ongoing maintenance needs.
• Answer incoming mainline phone calls and support employee programs such as regional anniversary and birthday recognition.
• Act as lead for the office/regional Event Committee, organizing events within budget and managing related logistics.
• Manage office supply inventory and essential ordering while maintaining timely and regular attendance and performing other duties as assigned.

Benefits

• competitive salary
• incentive bonus program
• training and development programs
• career growth
• community volunteer and outreach programs
• Basic Life and AD&D
• Employee, Spouse and Child Supplemental Life and AD&D
• Short and Long-Term Disability insurance
• Medical coverage
• Dental coverage
• Vision coverage
• optional Health Savings Accounts
• Medical Flexible Spending Accounts
• Dependent Care Flexible Spending Accounts
• Voluntary Benefits (Accident, Critical Illness, Whole Life)
• Employee Assistance Program
• 401(K) plan
• Health and Financial Wellness Programs
• Paid Time Off
• Paid Holidays
• Floating Holidays
• Paid Parental Leave
• Education Reimbursement
• Employee Recognition
• Dominium Employee Emergency Fund

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED