Clerical

consolidated pipe No 38 supply•Birmingham, AL

1d•Onsite

About The Position

Consolidated Pipe & Supply is seeking an office assistant to perform clerical tasks in their office. This role involves handling incoming phone calls and other communications, greeting clients and visitors, managing files, updating paperwork and other documents, and performing other general office duties. The ideal candidate will have strong writing, word processing, communication, and organizational skills. This position is currently part-time but has the potential to become a full-time role.

Requirements

Proficient with word processing applications.
Strong communication skills.
Strong organizational skills.
Ability to write clearly.

Responsibilities

Monitor and print incoming invoice inbox, create batches twice per week for weekly check-runs and email corporate once completed.
Identify incorrect charges, verify, and create appropriate adjustments within the system.
Respond to vendor payment status inquiries.
Scan & upload daily vendor invoices.
Filing A/P: Vendor invoices, PODs, BOLs, packing slips, MTRs, credits, freight bills.
Maintain office consumables inventory and purchase once a month as needed.
Match shipping paperwork for customer’s invoices sent by corporate.
Assist with inventory reconciliations in Excel for outside yards.
Process vendor credits.
Generate month-end variance report.
Match receivers with purchase orders and set up for payment, being mindful of early pay discounts.

Benefits

Medical insurance
Dental insurance
Vision insurance
Flexible spending coverage
Basic Term Life insurance
Accidental Death coverage
Long-Term Disability coverage
Voluntary benefits (Accident, Cancer, Critical Illness, Life, Short Term Disability)
401(k) plan
401(k) matching contributions
Vacation