Clerical

consolidated pipe No 38 supply•Birmingham, AL

2d•Onsite

About The Position

Consolidated Pipe & Supply is seeking an office assistant to manage clerical tasks within our office. This role involves handling incoming phone calls and other communications, greeting clients and visitors, managing files, updating paperwork and documents, and performing other general office duties. The ideal candidate will possess strong writing, word processing, communication, and organizational skills. This position is currently part-time but has the potential to become a full-time role.

Requirements

Proficiency with word processing applications.
Strong communication skills.
Strong organizational skills.
Ability to write clearly.

Responsibilities

Monitor and print incoming invoices, create batches twice weekly for check runs, and email corporate upon completion.
Identify incorrect charges, verify them, and create appropriate adjustments within the system.
Respond to vendor inquiries regarding payment status.
Scan and upload daily vendor invoices.
File Accounts Payable documents including vendor invoices, Proof of Delivery (PODs), Bills of Lading (BOLs), packing slips, Material Test Reports (MTRs), credits, and freight bills.
Maintain office consumables inventory and purchase supplies monthly as needed.
Match shipping paperwork for customer invoices sent by corporate.
Assist with inventory reconciliations in Excel for outside yards.
Process vendor credits.
Generate month-end variance reports.
Match receivers with purchase orders and set them up for payment, paying attention to early payment discounts.