Office Assistant - Community Justice; Juvenile

Lincoln County•Lincoln County, OR

2d•Onsite

About The Position

Lincoln County Community Justice Juvenile Department is looking for an Office Assistant to provide clerical services in support of management. This role ensures the confidential maintenance of offender files, entry of specified data within the Department of Corrections computerized records system and LEDS, and use software systems to obtain confidential information necessary for the supervision of justice involved individuals while working directly with other county offices, state corrections, criminal justice, public and private agencies, ensuring that professional standards are maintained. This person will also collect fees for clients.

Requirements

Associates and/or Professional Certification in office occupation or office technology.
Two years of general clerical experience, one year of which includes typing, word processing or other experience generating documents.
College course work in office occupations or office technology will substitute for the required experience on a year-to-year basis.
CJIS, LEDS, & JJIS certification.
Oregon Driver's License required within 30 days of hire.
Knowledge of: Word processing, database, and computer entry
Knowledge of: Court and correction terms
Knowledge of: Office practices and procedures
Requires law enforcement background clearance.

Responsibilities

Perform general office and clerical tasks including answering phones.
Perform data entry, word processing, and spreadsheet functions including information into the criminal justice systems.
Input data, prepares letters, reports, correspondence.
Designs and maintains forms.
Provide public with information.
Perform basic office administrative tasks to support the department.
Daily mail pick-up, drop-off, and distribution.
Order and distributes office supplies.
Serve as receptionist and file clerk for the department.
Maintain and creates justice involved individual files and organize files, photos, and labels.
Set new probation intake appointments.
Assist with receiving payments.
Issue receipts for supervision, UAs, and miscellaneous fees.
Acts as the office representative for committees: SOON, JJIS Security Coordinator, Stats and office procedures.
Update various manuals with current changes.
Courier duties to other governmental agencies and treatment providers as needed.