DOC Vandalia CC Office Assistant - Security

State of Illinois•Vandalia, OH

1d•Onsite

About The Position

The Department of Corrections (IDOC) is seeking an Office Assistant to manage logs and record-keeping for various shakedowns, inspections, furloughs, and roster management. This role involves keyboarding and revising official documents, sorting and distributing mail, providing secretarial support to departments lacking dedicated staff, monitoring post descriptions, and ensuring the accuracy and updates of crisis and institutional directive manuals. This position is ideal for a detail-oriented individual who can effectively multitask.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience.
Requires ability to keyboard accurately at thirty-five (35) words per minute.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

While not required, a Resume/Curriculum Vitae (CV) is recommended.

Responsibilities

Maintains logs and record keeping for employee shakedowns, roster management, safety and sanitation inspections, institutional zone inspections, writs and medical furloughs and dorm and individuals in custody shakedowns.
Keyboards and /or revises memorandums, letters, and other correspondence.
Sorts mail daily and distributes to the appropriate areas.
Provides secretarial support to departments with no secretarial staff, such as Training and Maintenance.
Monitors post descriptions to ensure they are updated.
Ensures the crisis manual and the institutional directive manuals located in the Shift Supervisor's office are accurate and updated as revisions are distributed.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, life, vision, and dental insurance
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays (13-14 days annually)
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Employee Assistance Program and/or mental health resources
Flexible work schedules in some program areas (flexible time and hybrid options)